Executive Assistant

Executive Assistant

We're looking for a highly organized, proactive, and resourceful Executive Assistant in New York City, to provide high-level administrative support to multiple senior leaders. This individual will be a key partner in enabling our executives to operate efficiently. This role requires exceptional judgment, discretion, organization, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant acts as a trusted partner, managing priorities, coordinating complex logistics, and serving as a key point of connection across the organization.

This is a hybrid role, with an expectation of at least 3 days per week in-office.

About Talkiatry

Talkiatry transforms psychiatry with accessible, human, and responsible care. We're a national mental health practice co-founded by a patient and a triple-board-certified psychiatrist to solve the problems both groups face in accessing and providing the highest quality treatment.

60% of adults in the U.S. with a diagnosable mental illness go untreated every year because care is inaccessible, while 45% of clinicians are out of network with insurers because reimbursement rates are low, and paperwork is unduly burdensome. With innovative technology and a human-centered philosophy, we provide patients with the care they need and allow psychiatrists to focus on why they got into medicine.

You will:

• Executive Partnership & Prioritization Optimize executive time and focus by managing complex calendars, aligning priorities, and anticipating needs across competing demands.

• Meeting & Communication Effectiveness Ensure executives are well-prepared for internal and external engagements by driving agenda development, materials preparation, and follow-ups.

• Stakeholder Management Serve as a liaison between executives and internal/external stakeholders, facilitating clear, timely, and effective communication.

• Travel & Logistics Management Coordinate complex travel and logistics, ensuring seamless execution and efficient use of time and resources.

• Executive Communications Draft, edit, and manage high-quality communications and presentations for a variety of audiences.

• Cross-Functional Coordination Partner across teams (including IT and People Ops) to support onboarding, events, and key initiatives.

• Board & Executive Event Support Coordinate logistics and materials for board meetings, offsites, and executive-level events in collaboration with the EA team.

• Operational Excellence Build and maintain systems for tracking priorities, deliverables, and information flow across executive workstreams.

• Process Improvement Identify and implement process improvements that enhance efficiency, scalability, and team effectiveness.

• Special Projects Lead or support cross-functional projects as needed, often requiring discretion and independent judgment.

You have:

• 5+ years of experience supporting multiple senior executives in fast-paced environments (startup, healthcare, or technology preferred)

• Demonstrated ability to manage competing priorities with strong judgment and attention to detail

• Exceptional written and verbal communication skills, including experience drafting executive-level materials

• Strong organizational and project management capabilities with a proactive, solutions-oriented mindset

• High level of discretion and ability to handle sensitive and confidential information

• Comfortable operating both tactically and strategically, adapting quickly to changing priorities

• Proficiency with productivity tools (Microsoft Office, Google Workspace, etc.)

Why Talkiatry:

• Top-notch team: we're a diverse, experienced group motivated to make a difference in mental health care

• Collaborative environment: be part of building something from the ground up at a fast-paced startup

• Excellent benefits: medical, dental, vision, effective day 1 of employment, 401K with match, generous PTO plus paid holidays, paid parental leave, and more!

• Grow your career with us: hone your skills and build new ones with our Learning team as Talkiatry expands

• It all comes back to care: we're a mental health company, and we put our team's well-being first

Talkiatry participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I-9 is completed. For more information on E-Verify, please visit the following: EVerify Participation & IER Right to Work.

At Talkiatry, we are an equal opportunity employer committed to a diverse, inclusive, and equitable workplace and candidate experience. We strive to create an environment where everyone has a sense of belonging and purpose, and where we learn from the unique experiences of those around us.

We encourage all qualified candidates to apply regardless of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status.