Executive Assistant II

TITLE: Executive Assistant II

REPORTS TO: Chief Operating Officer and Chief Financial Officer

STATUS: Regular, Full-Time

FLSA STATUS: Exempt

WAGE RANGE: $95,347 - $112,173 annually

GRANT FUNDED: No

UNION POSITION: No

LOCATION: 201 Eddy Street, San Francisco CA 94102

SCHEDULE: Hybrid; Four days on-site, one day remote

SUMMARY

Under the direct supervision of the Chief Operating Officer and Chief Financial Officer, the Executive Assistant is responsible for providing administrative and operational support to the Chief Operating Officer and Chief Financial Officer.

ESSENTIAL DUTIES

* Provide sophisticated calendar management for COO and CFO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

* Complete broad variety of administrative tasks that facilitate the COO and CFO's ability to effectively lead the organization.? Includes assisting in special projects, designing and producing complex documents, reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.

* Act as liaison and provide support to the COO and CFO. Arrange and handle logistics for meetings and events; schedule meetings; draft agendas, develop, compile, and distribute presentation materials; and record meetings minutes as requested.

* Serve as primary point of contact for internal and external clients on all matters pertaining to the COO and CFO

* Work closely with COO and CFO to keep well informed of upcoming commitments and deadlines.? Anticipate COO and CFO's needs in advance of meetings, conferences, etc.

* Coordinate, along with other administrative assist(s), all Executive Management Team meetings and retreats and assist with staff meetings and events as needed.

* Follow up on contacts made by the COO and CFO to cultivate ongoing relationships.