Executive Administrative Assistant

Position Title: Development & Executive Operations Coordinator Position Type: Full-time (40 hours per week), Non-Exempt Reports to: Executive Director and Development & Communications Manager Salary: $30.58 per hour LYRIC utilizes an equity-based compensation model with annual increase for up to 5 years. Salary is non negotiable. About LYRIC Founded in 1988, the Lavender Youth Recreation & Information Center (LYRIC) provides support and services to nearly 2,000 lesbian, gay, bisexual, transgender, queer, questioning (LGBTQQ+) and allied youth per year. LYRIC’s mission is to build community and inspire positive social change through education enhancement, career training, health promotion, and leadership development with LGBTQQ+ youth, their families, and allies of all races, classes, genders, and abilities. The organization has an annual operating budget of approximately $5 million and a staff of 20+. Focus Areas The Development & Executive Operations Coordinator provides critical operational, administrative, and coordination support across LYRIC’s fundraising efforts and the Office of the Executive Director. Working closely with the Executive Director and Development & Communications Manager, the Coordinator helps ensure the smooth execution of fundraising activities, maintains strong donor systems, and supports effective organizational operations. The Development & Executive Operations Coordinator: (1) supports the administration and implementation of LYRIC’s fundraising and donor engagement activities; (2) provides high-level administrative and operational support to the Executive Director; (3) assists with fundraising events, communications, and donor stewardship activities; and (4) helps strengthen internal systems, coordination, and organizational effectiveness across departments. This position serves as a key connector between development operations, executive leadership, and organizational administration. The Coordinator helps streamline workflows, manage priorities, and strengthen communication systems that support LYRIC’s mission and impact. Knowledge Process and track charitable contributions, including gift entry, reconciliation, and record maintenance Maintain accurate donor and funder records within Raiser’s Edge or other donor management systems Generate reports, donor lists, and data analysis to support fundraising activities and strategic decision-making Support donor acknowledgement processes, ensuring timely and accurate recognition of contributions Assist with maintaining development systems, records, and operational procedures Support revenue tracking and fundraising performance reporting Executive Support & Coordination Actively manage and coordinate the Executive Director’s calendar, scheduling, and meeting logistics to ensure alignment with organizational priorities Provide administrative support to the Executive Director, including expense reporting, document preparation, presentation formatting, and information management Support the Executive Director in managing workflows, deadlines, priorities, and follow-up activities Ensure the Executive Director is prepared for meetings, presentations, events, and external engagements Handle sensitive and confidential information with professionalism and discretion Coordinate internal meetings, committee meetings, and Board-related activities as assigned Prepare agendas, take meeting notes, track action items, and support follow-through across teams Maintain records of donor interactions, stewardship activities, and relationship management efforts on behalf of the Executive Director Serve as a liaison between departments and support effective communication and coordination across the organization Donor Engagement & Outreach Support donor communications, including mailings, email campaigns, stewardship materials, and outreach activities Assist with donor cultivation and engagement efforts through administrative and logistical support Help coordinate community outreach activities and supporter engagement opportunities Represent LYRIC at community events, fundraising activities, and external gatherings as needed Support implementation of grassroots fundraising and donor engagement campaigns Organizational Capacity Building & Collaboration Support trainings, meetings, and activities that build fundraising capacity among staff, youth leaders, and Board members Work collaboratively with program staff, youth leaders, consultants, and external partners Participate in organizational meetings, retreats, trainings, and cross-departmental initiatives Contribute to a workplace culture grounded in learning, leadership, allyship, social justice, and sustainable impact Administrative & Event Support Provide logistical and administrative support for fundraising campaigns, donor cultivation events, and organizational activities Coordinate event materials, timelines, registration processes, communications, and follow-up activities Support consultant, vendor, and contractor coordination as assigned Assist with project tracking, scheduling, and implementation of development initiatives Perform other duties as assigned Who You Are 1–3 years of verifiable experience in administrative support, operations, fundraising, event coordination, or a related field; equivalent combinations of education and experience will be considered Interest in nonprofit fundraising, donor engagement, communications, and organizational operations Experience with data entry, database management, scheduling, event coordination, and administrative support Experience using donor databases, CRM systems, or comparable data management platforms preferred Strong written and verbal communication skills with attention to detail and accuracy Excellent organizational, planning, and project management skills Ability to prioritize multiple projects and deadlines in a fast-paced environment Strong computer proficiency with Microsoft Office Suite, Google Workspace, and database systems Highly organized, detail-oriented, and dependable Positive, flexible, proactive, and solutions-oriented Strong interpersonal skills and ability to build collaborative working relationships Commitment to the mission and philosophy of LYRIC Passion and commitment to fostering healthy LGBTQQ+ youth and ability to work within protocols that prioritize youth development principles and organizational capacity Knowledge of youth issues, particularly those affecting LGBTQQ+ youth Commitment to youth development, social justice, equity, inclusion, and anti-oppression principles and practices Experience and competencies working in multiracial, multicultural, and intergenerational environments Ability to interact with colleagues, youth participants, donors, Board members, and community stakeholders in a professional and effective manner Some evenings and weekends are required and will be scheduled in advance Why LYRIC A career that truly impacts the lives of LGBTQQ+ youth. $800 annual health & wellness cash supplement. Professional and Learning Development Trainings including $1,000 optional employee-choice professional development opportunities. Comprehensive health insurance including full coverage of medical, dental, vision, and acupuncture/chiropractic insurance for employees. Optional Health FSA and Commuter Benefits with employee contributions. 403(b) retirement plan, including up to 4% employer matching. 19 holidays observed including employee birthday and 5 days for winter break. 19 vacation days, 18 sick days, 1 personal day, 3 days of critical incident leave, 3 days of bereavement leave, and 5 days of paid jury duty. This is a union position with OPEIU Local 29. The position is in-person full-time. LYRIC is an equal opportunity employer. Applications are strongly encouraged from women, people of color, immigrants, young people, lesbian, gay, bisexual, queer, transgender and genderqueer people, people living with HIV/AIDS, people with disabilities, and bilingual and bicultural people. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. #J-18808-Ljbffr