Executive Assistant

Executive Assistant

The Executive Assistant provides comprehensive administrative and operational support to executive leadership, ensuring efficient coordination of daily activities and business priorities. This role serves as a key liaison across internal and external stakeholders while managing confidential information with a high level of professionalism and discretion. The position also supports office operations and contributes to organizational effectiveness through strong coordination, communication, and process improvement.

Key responsibilities include:

• Providing executive-level administrative support, including managing priorities, handling sensitive information, and facilitating daily operations.
• Coordinating complex calendars, meetings, and events, ensuring efficient scheduling and resolution of conflicts.
• Managing domestic and international travel arrangements and processing expenses in compliance with company policies.
• Supporting office operations, including vendor coordination, facilities management, supplies, and workspace planning.
• Preparing reports, presentations, and materials by consolidating data and ensuring accurate documentation and communication.

Required qualifications include:

• Bachelor's degree or equivalent experience in administrative or executive support roles.
• 35 years of experience supporting senior leaders or executives.
• Strong communication, organizational, and problem-solving skills with the ability to handle confidential information.
• Proficiency with Microsoft Office applications, particularly PowerPoint and Excel.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.

Preferred qualifications include:

• Experience working with ERP systems or administrative tools such as SAP or similar platforms.
• Experience supporting senior leadership in a corporate or global business environment.
• Active Notary Public commission or willingness to obtain certification.
• Demonstrated ability to improve administrative processes and enhance operational efficiency.