People Operations & Office Specialist (Onsite)

People Operations & Office Specialist (Onsite)

Location: Sunnyvale, CA - onsite Monday through Friday, 9:00 a.m. to 5:30 p.m.

Compensation: $20 $32/hour (based on experience and qualifications)

About the Role

We are seeking a highly organized, proactive, and detail-oriented People Operations & Office Specialist to support our growing Sunnyvale team. This role is ideal for someone who thrives in a fast-paced environment, enjoys interacting with people, and can effectively balance recruiting coordination, office operations, and administrative support responsibilities.

You will play a key role in supporting the hiring process, creating a positive candidate and employee experience, and ensuring smooth day-to-day office operations. The ideal candidate is resourceful, hands-on, and comfortable managing multiple priorities while maintaining a high level of professionalism and organization.

Key Responsibilities

Recruiting & HR Support

• Support recruiting efforts, including:
• Interview scheduling and coordination
• Candidate communication and follow-up
• Resume screening and candidate tracking
• Conducting initial phone screenings
• Maintain and update applicant tracking systems (ATS) and recruiting records
• Coordinate onsite candidate interviews and visitor logistics
• Assist with onboarding and new hire orientation
• Prepare onboarding materials and maintain employee documentation
• Provide general HR and administrative support as needed

Office Administration & Operations

• Serve as the front desk point of contact for visitors, vendors, and deliveries
• Maintain a clean, organized, and professional office environment
• Coordinate office vendors, facilities requests, and maintenance needs
• Manage office supplies, inventory, mail, and shipments
• Support incoming and outgoing package handling and shipping coordination
• Assist with office organization, inventory tracking, and equipment management
• Support team meetings, company events, and employee engagement activities
• Help ensure a safe, welcoming, and efficient workplace environment

Administrative Support

• Maintain accurate records and documentation for office and operational activities
• Assist with special projects and cross-functional administrative tasks
• Provide flexible support for evolving team and office needs

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred
• 13 years of experience in recruiting coordination, office administration, HR support, or related roles
• Familiarity with recruiting processes and applicant tracking systems (ATS)
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to lift up to 30 lbs and work onsite full-time in Sunnyvale, CA
• Self-motivated, dependable, and proactive with a positive, "can-do" attitude
• Authorized to work in the United States

Preferred Qualifications

• Experience working in a startup or fast-paced technology environment
• Experience supporting recruiting, talent acquisition, or people operations initiatives
• Familiarity with onboarding processes and HR administrative support
• Experience with office operations, workplace coordination, or employee support services

What are the benefits and perks of working at Seyond?

• A variety of health insurance plans
• 401(k) retirement plan
• Paid time off
• Paid parental leave
• Wellness reimbursement

Seyond, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, or any other basis protected by local, state, or federal laws.