Leasing & Billing Specialist

Job Title: Operations & Billing Coordinator

Location: Parsippany, NJ

Hours: Monday–Friday | 8:30 AM – 5:00 PM

Duration: 6-Month Contract (Potential for Extension)

Pay Rate: $25/hour

Position Overview

We are seeking a highly organized and detail-oriented Operations & Billing Coordinator to support equipment tracking, invoice processing, and administrative operations within a fast-paced corporate environment. This role is ideal for someone with experience in administrative support, billing coordination, data management, or office operations who thrives in a collaborative setting and enjoys working with documentation and reporting.

The ideal candidate will have strong communication skills, excellent attention to detail, and proficiency with Google Workspace tools.

Key Responsibilities

• Maintain and track records for leased equipment, including inventory updates and documentation management
• Monitor contract timelines, renewals, and return schedules to ensure accurate recordkeeping
• Review, verify, and process invoices related to equipment and service accounts
• Ensure expenses and billing are coded correctly and allocated to the appropriate departments
• Organize and maintain digital files, agreements, and billing documentation
• Communicate with vendors regarding invoice questions, discrepancies, or account updates
• Collaborate with Finance and internal departments to support invoice approvals and payment processing
• Generate reports and maintain spreadsheets using Google Sheets and related tools
• Provide additional administrative and operational support as needed

Qualifications

• High school diploma or equivalent required
• 1–3 years of administrative, billing, clerical, coordination, or office support experience
• Strong attention to detail with accurate data entry and record management skills
• Proficiency with Google Workspace (Google Sheets, Docs, Drive, Gmail)
• Basic understanding of billing, invoicing, or expense tracking processes
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to manage deadlines and prioritize tasks in a fast-paced environment