Executive Assistant

Our client is a real estate firm. They seek an Executive Assistant to join their Manhattan, NY office. Responsibilities Provide high-level executive and administrative support to the CFO Maintain the CFO's schedule, prepare meeting agendas, presentations, reports, and minutes, and follow up on action items Process day-to-day financial administration using QuickBooks, ensuring accurate and timely recordkeeping. Perform bank reconciliations and assist with maintaining accurate cash balances across company accounts. Record customer deposits, outgoing transfers, electronic payments, and other banking transactions. Maintain an accurate log of all incoming funds, ensuring receipts and deposits are recorded and reconciled promptly. Support monthly financial reporting by preparing schedules, gathering documentation, and coordinating finance deadlines. Assist with accounts payable and receivable activities, invoice processing, expense management, and maintaining financial records. Coordinate documentation and information requests for audits, banking, compliance, and board reporting while maintaining strict confidentiality. Liaise with internal departments, external accountants, banks, and vendors to support the smooth Requirements 3–5 years' experience in an Executive Assistant, Finance Administrator, Accounting Assistant, or similar role supporting senior leadership Proficiency in QuickBooks with hands‑on experience maintaining accurate financial record Experience performing bank reconciliations, recording deposits, outgoing transfers, and maintaining cash receipt logs Working knowledge of accounts payable, accounts receivable, and general bookkeeping principles #J-18808-Ljbffr