Executive / Personal Assistant

We’re seeking a highly organized, proactive, and discreet Personal Assistant to support the CEO. This role blends personal and operational support, requiring someone who can juggle multiple priorities, anticipate needs, and thrive in a fast-paced, high-trust environment. Ideal candidates value variety and ownership—helping manage the CEO’s daily schedule, household logistics, and internal office coordination. Key Responsibilities Personal Support (CEO & Family) Schedule and coordinate personal appointments (e.g., doctors, childcare, household services) Manage and process personal bill payments with accuracy and timeliness Book and coordinate personal and family travel (flights, accommodations, itineraries) Run errands and handle local logistics within NYCAssist with planning and executing family events and celebrations Support special projects and personal initiatives as directed by the CEO Office & Calendar Management Manage the CEO’s calendar, prioritizing meetings, appointments, and daily flow Prepare the CEO’s daily agenda with relevant background and briefing materials Order office supplies and liaise with vendors and service providers Candidate Profile Previous experience as a personal or office assistant, or in a similar support role Highly organized, with the ability to manage logistics and longer-term planning Clear, timely, and professional communicator Trustworthy and discreet with sensitive personal and professional information Independent, adaptable, and responsive to shifting priorities Comfortable with digital tools (e.g., Google Workspace, Airtable, calendar systems) Preferred Qualifications 2–4 years of experience in personal or administrative support roles Familiarity with NYC-based services, schools, and scheduling logistics a plus Experience tracking hours and supporting billing/payables is preferred Compensation & Schedule Bonus: Eligible for a discretionary bonus based on quality of personal support, time management, and organizational impact across both home and office operations Monday–Friday, 8:00 AM – 5:00 PM (aligned with CEO’s working hours) Occasional evening or weekend responsiveness as needed #J-18808-Ljbffr