Administrative Assistant III (Admin/Clerical)

Job Title: Administrative Assistant III (Admin/Clerical)

Location: Seattle, WA

Job Type: Part-Time

Work Schedule: Approximately 24 hours per week, Tuesday through Thursday, within the 8:00 AM–5:00 PM workday.

Job Description

The client is seeking an organized and dependable Administrative Assistant III to support office administration, facilities management, and business operations at its Seattle office. The ideal candidate will ensure a safe, functional, and efficient workplace while coordinating office resources, events, and visitor experiences.

Key Responsibilities

• Office & Facilities Management: Manage Seattle office facilities and workspace, ensuring a safe, organized, and efficient environment that supports in-person and hybrid work arrangements.
• Inventory & Procurement: Oversee office supplies, inventory, procurement, and safety equipment to ensure operational continuity.
• Parking & Accessibility: Coordinate parking arrangements and accessibility requirements for employees and visitors.
• Deliveries & Conference Rooms: Manage incoming and outgoing deliveries, conference room scheduling, and general office logistics.
• Event Coordination: Arrange catering and coordinate logistics for office meetings, events, and employee activities.
• Client & VIP Hospitality: Coordinate visits from Crowley clients and VIPs, ensuring a professional and welcoming experience that supports client satisfaction and relationship building.
• IT Coordination: Provide first-level IT administrative support by submitting, monitoring, and following up on IT service tickets for Seattle office staff.
• Employee Engagement: Participate in the Seattle Social Committee and assist with employee engagement activities.
• Business Operations Support: Provide administrative assistance to Crowley's Business Operations and Proposal Coordination teams as needed.

Work Schedule

This is a part-time position requiring approximately 24 hours per week, typically Tuesday through Thursday, scheduled within the standard 8:00 AM–5:00 PM workday.

Ideal Candidate Profile

The ideal candidate will have strong organizational, communication, and multitasking skills, with the ability to manage office operations, coordinate events, support visitors, and handle administrative responsibilities independently. Experience in office administration, facilities coordination, procurement, or general business support would be beneficial.