Administrative Assistant

Administrative Assistant

San Francisco, CA Full-Time The Staff Pad has partnered with Cadogan Tate to hire an organized, detail-oriented Administrative Assistant for their San Francisco office. This is an exciting opportunity to join a world-class company specializing in fine art, luxury logistics, and high-value collections management. In this role, you'll provide essential administrative and client support to both the Client Services and Administration teams while helping ensure seamless daily operations in a fast-paced, collaborative environment.

Key Responsibilities:

• Provide front office support including greeting visitors, directing calls, sorting mail, ordering supplies, and handling day-to-day administrative tasks
• Support the Client Services team with client file setup, purchase orders, MoveWare data entry, bill of lading preparation, and invoice generation
• Assist leadership team members including Supervisors, the General Manager, and Director as needed
• Deliver exceptional customer service and maintain professional communication at all times
• Maintain organized files and records in accordance with company procedures and protocols
• Utilize available resources to ensure high levels of client satisfaction
• Maintain strong attention to detail and accuracy across all assignments and projects

Qualifications:

• High school diploma or GED required
• Minimum 1 year of experience in inventory management and/or data entry
• Strong problem-solving skills with the ability to resolve client concerns professionally
• Highly organized with the ability to manage multiple tasks and priorities simultaneously
• Comfortable working in a fast-paced, multifaceted environment
• Excellent verbal and written communication skills
• Strong multitasking and time management abilities
• Proficient in Microsoft Office and comfortable learning internal systems such as MoveWare and iLive (training provided)
• Professional phone etiquette and polished email communication skills
• Team-oriented mindset with the ability to collaborate across departments
• Comfortable working in a results-driven environment

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Competitive PTO package
• 401(k) with company matching
• Flexible spending account (FSA)
• Employee discount program
• Free gym membership