Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist located near Bridgewater, New Jersey. This fully on-site position is ideal for someone who is organized, detail-oriented, and comfortable managing high-volume payment activity in an organized office setting. The role supports day-to-day accounts payable operations while helping maintain strong vendor relationships and accurate financial records.

Responsibilities:

• Process vendor invoices and payments accurately and within established deadlines to support smooth financial operations.

• Coordinate with vendors to gather required compliance documentation, such as insurance certificates and subcontractor forms, and keep records current.

• Examine employee expense submissions and company credit card activity to confirm accuracy, policy alignment, and proper coding.

• Reconcile accounts payable entries, investigate variances, and work with internal and external contacts to resolve outstanding issues promptly.

• Support monthly close by preparing accruals, completing reconciliations, and assisting with financial reporting tasks.

• Maintain organized transaction records and documentation to ensure accuracy, audit readiness, and easy retrieval of payment information.

• Contribute to positive vendor relationships by responding to inquiries promptly and addressing payment-related concerns in a timely manner.

Excellent benefits including medical, vision, dental and 401K offered!

• 3+ years of experience in accounts payable position handling accounts payable in a detail-focused services environment is preferred.

• Working knowledge of invoice coding, invoice processing, and check run procedures.

• Strong written and verbal communication skills with the ability to interact effectively across teams and with vendors.

• High attention to detail and the ability to manage multiple priorities while meeting deadlines.