Documentation Specialist

Duration: 2 Months only (possibility of extension based on business needs) Work Model: Hybrid – Onsite Tuesday, Wednesday, and Thursday | Remote Monday and Friday Job Summary We are seeking a detail-oriented Documentation Specialist to support document management activities within a regulated environment. The primary focus of this role is to manage documentation workflows in the OneVault document management system, including loading documents, formatting, processing redlines, verifying completeness, creating Document Change Controls (DCCs), and routing packages for approval. This is a hands‑on documentation processing role supporting manufacturing, product, and quality system documentation. The position does not involve creating or modifying technical content, contract negotiation, or purchase order management. Candidates will primarily handle formatting, compliance checks, and workflow coordination while working under minimal supervision. Key Responsibilities Load, update, and manage documents within the OneVault document management system. Prepare, format, proof, and finalize documents for approval, ensuring consistency and accuracy. Accept and incorporate redlines while maintaining proper formatting and completeness. Create and process Document Change Controls (DCCs), including capturing reason for change, description of change, justification, effectivity information, and required approvers. Route documentation packages and DCCs through approval workflows. Verify completeness of documentation packages before routing. Support the obsoleting of documents in the system as needed. Maintain compliance with applicable Corporate, Divisional policies, procedures, and regulatory standards. Collaborate effectively with cross‑functional teams while ensuring timely processing of documentation within defined timelines. Perform quality checks on manufacturing documents, product documentation, drawings, SOPs, work instructions, and quality system documents. Demonstrate strong organizational skills, attention to detail, and critical thinking to prioritize and manage multiple tasks independently. Qualifications & Experience Candidates with varying levels of experience and education are encouraged to apply due to the short‑term project nature of the assignment. Overqualification is not a concern. High level of proficiency in Microsoft Office tools (especially Word, Excel, and Adobe Acrobat). Preferred Qualification: Preferred Background in manufacturing documentation, quality system documentation, SOPs, work instructions, within regulated industries (pharmaceutical, medical device, or similar). Prior experience in documentation processing, change control management, or EDMS workflows. Strong experience in document processing, formatting, and workflow management. Hands‑on experience with Electronic Document Management Systems (EDMS) is highly preferred. Prior experience with OneVault is preferred; experience with TrackWise or similar EDMS platforms (e.g., Veeva, Documentum) is strongly desired. Excellent attention to detail with proven ability to verify formatting accuracy and document completeness. Additional Information This role focuses purely on documentation processing and change control support rather than traditional contract management or PO processing. Technical content ownership remains with the originating business teams; the Documentation Specialist is responsible for processing, formatting, and routing activities. Local candidates able to meet the hybrid onsite schedule (Tuesday–Thursday) are strongly preferred. Training will be provided on internal systems and specific workflows. We are looking for a proactive, detail‑focused professional who can contribute effectively to documentation compliance and workflow efficiency in a fast‑paced environment. For information on benefits, equal opportunity employment, and location‑specific applicant notices. Click here: At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. #J-18808-Ljbffr SPECTRAFORCE