Executive Assistant to Co-Founders

We’re a well-funded, early-stage AI company building ambitious technology at the forefront of artificial intelligence. Our team is tackling complex technical problems with the potential to meaningfully shape how next-generation AI systems are built and scaled. We’re looking for an exceptional Executive Assistant to support our two co-founders and help drive their day-to-day priorities. In this role, you’ll manage a high volume of competing demands for the founders’ time and attention. You should be proactive, highly detail-oriented, self-directed, and comfortable making judgment calls with minimal direction. The right person will be able to anticipate needs, create structure in a fast-moving environment, and keep the founders focused on the highest-impact priorities across the business. We’re particularly interested in candidates who have previously supported founders or senior executives at a Series A or Series B startup. This role is 5 days in-person at our Palo Alto office. Key Responsibilities Calendar Management: Own and manage dynamic calendars for two co-founders, proactively resolving conflicts, prioritizing meetings, and protecting focus time. Executive Liaison: Serve as a trusted gatekeeper and primary point of contact for external stakeholders, particularly at the first point of contact. Meeting Preparation: Coordinate agendas, provide relevant context ahead of meetings, and track post-meeting action items to ensure accountability and follow-through. Travel & Expenses: Manage end-to-end travel planning, including itineraries, accommodations, and daily logistics for work travel. Support expense submissions and ensure receipts and documentation are captured and uploaded on time. Office Support: Partner with our Office Manager on larger strategic office initiatives and support ad hoc operational needs as they arise. What We’re Looking For Prior experience supporting founders or senior executives at an early-stage, high-growth startup Exceptional organizational skills and attention to detail Strong judgment and the ability to make decisions independently Ability to juggle multiple competing priorities without losing sight of what matters most A highly proactive mindset and ability to anticipate needs before they arise Comfort operating in a fast-paced, rapidly changing environment Excellent written and verbal communication skills High levels of discretion, professionalism, and reliability #J-18808-Ljbffr Stealth AI Startup