Executive Assistant to CEO at Consulting Firm in FiDi, NYC
C-SUITE ASSISTANTS
Executive Assistant To The CEO
A global consulting firm in the financial district is looking for an Executive Assistant to the CEO. The role is in office with the opportunity to work remotely when the CEO is traveling. The culture in the office is fast-paced and innovative.
About the Job:
Coordinate and prioritize meetings for the CEO
Guard the CEO's time with conviction push back diplomatically, offer alternatives, and escalate only what genuinely requires a decision
Track open action items, follow-ups, and commitments across the CEO's portfolio of relationships and initiatives
Partner with the Chief of Staff to ensure the CEO's schedule reflects the right priorities, with preparation time built in
Vet and prioritize the CEO's emails
Compose and prepare confidential correspondence
Prepare briefing materials, agendas, and pre-read documents so the CEO walks into every meeting prepared
Draft and proofread internal and external communications that are polished, on-brand, and high-signal
Prepare materials for meetings; internal, Board, and client meetings
Coordinate logistics for quarterly executive offsites, board meetings, and client events in partnership with the Chief of Staff
Serve as a professional and personable point of contact for executives, clients, board members, and partners
Coordinate Board meetings, prepare materials for the meetings and follow up on action items
Maintain a busy calendar and prioritize on CEO's behalf
Coordinate complex travel arrangements
Anticipate scheduling conflicts, travel implications, and time zone complexity before they become problems
Arrange quarterly leadership meetings and travel to attend and take notes (length of time away 1.5 to 3 days)
Process expenses, invoices, and reimbursements accurately and on time
Some off-hour availability required
About You:
Minimum of 10 years of experience supporting a CEO (background at professional services or consulting firm a plus)
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Fluency with modern productivity and AI tools you use technology to work faster and smarter, not just to keep up
Strong communication skills: written and verbal
Strategic thinker
Understand the importance of confidentiality and trust when supporting a CEO
Dynamic and proactive comfortable in a fast-paced environment
High EQ and professional polish you represent the CEO's office in interactions with board members, clients, and senior leaders
Outstanding communication skills
Salary, Benefits (medical, dental vision), 401K, Life Insurance, Paid Vacation
Hours: 9-5
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