Administrative Assistant, Springfield, MA

Job Description

Job Description

Key is currently seeking a part or full time Administrative Assistant for Key’s Western Regional Administrative Office located in Springfield. The schedule would be Monday-Friday beginning at 8:30am.

Responsibilities : The Administrative Assistant is responsible for the management of the administrative functions within the region.

•Able to understand, implement, and organize systems;

•Ensures the collection, computerization and review of all regional program statistics

•Ensures all employee reimbursement and time sheets are completed accurately

•Completes regional bulk-ordering for foods, office supplies, equipment and obtains estimates when necessary

•Process payables and records expenses on a weekly basis

•Coordinate repairs for regional office buildings and equipment in a timely and orderly fashion

•Handles employee questions and notifies Senior Administrative Supervisor of individual employee needs

•Meet with new hires on their first day to present structured orientation including completing hiring information and benefits overview

•Conduct and submit building safety and fire inspections on time

•Assume overall responsibility for smooth operation of regional office to include a well maintained building and the purchasing and inventory management of regional supplies

•Maintain up-to-day, well-organized regional record keeping systems to ensure agency standards are met

•Remains flexible to complete projects as necessary including regional training activities, participation in supervisory team meetings and work cooperatively as part of the administrative, programmatic and supervisory team.

•Aware and sensitive to the cultural differences present amongst staff, clients, families and vendors at Key

*Completes billing through Electronic Health Records Systems

Qualifications : Key’s Administrative Assistant must possess strong interpersonal skills, with the ability to form professional relationships with co-workers, agency staff and representatives from community and state organizations. Excellent verbal and written communication skills and fluent use of multiple computer applications are required. Bachelor's in Computer Science or Business preferred.

Compensation : $23.00-$25.00 per hour, comprehensive benefits to include medical and dental insurance, tuition assistance, paid vacation and holidays; paid sick and personal time; training and supervision and much more.

All candidates must be 21 years of age or older; have a valid state driver's license; and, have a legally registered and insured car for work use. Bachelor’s degree is strongly preferred, Associate’s degree required.

Key Program, Inc. is a private, non-profit human services agency whose mission is to assist at-risk and court-involved children/adolescents and their families to develop positive life skills and life experiences so they may pursue productive and rewarding lives. Key works in conjunction with the MA Department of Children & Families (DCF), MA Department of Youth Services (DYS), the MA Department of Mental Health (DMH) and the RI Department of Children, Youth & Families (DCYF) and is an agency provider of both community-based outreach services and residential treatment programming.

Key is committed to diversity, equity, and inclusion and committed to hiring employees that reflect the diverse communities that we serve. All qualified applicants will receive consideration for employment without regard to their race or color, religion, sex, sexual orientation, gender identity or expression, disability, age, country of ancestral origin, or veteran status.