Administrative Assistant (12 month)

Administrative Assistant to the Principal Position Type: Secretarial/Clerical/Admin Assistant - 12 Month Year Round position Monday-Friday 6:30am-3pm Purpose Under the direction of the Principal, the Administrative Assistant to the Monadnock Regional Middle High School Principal is responsible for assisting the school principal in the planning, organization coordination, administration, and management of assigned school activities and programs. Position assists in creating a safe environment, monitoring budget development and other duties associated with the successful operation of school. Minimum Qualifications High School diploma or equivalent Skills, Knowledge and Abilities Skills Computer proficiency including Google Suite and Microsoft Quickbook Excellent writing and communication skills Attention to detail and organized Knowledge Organization and coordination of above average clerical functions Modern office practices and equipment, including filing systems, telephone techniques, and correspondence and report writing Basic methods and techniques of organization and planning Abilities Adapting to changing work priorities Communicating with diverse groups and individuals Maintaining confidentiality Meeting deadlines and schedules Maintaining effective working relationships Collaborating and working as part of a team Ability to work independently Essential Functions Coordinates the daily operation of the school's attendance program for staff. Works with the school principal to establish a safe and secure learning environment for students and staff. Organizes, maintains and ensures proper payroll duties every two weeks. Assists the school principal in ensuring the school's policies and procedures. Maintains and updates staff list and staff information. Works with the school principal, and other leaders of the building, to create purchase orders and work orders as assigned. Prepares reimbursement requests and deposits according to established procedures. Assists the school principal in establishing and sustaining relationships with the business community and other youth serving organizations to foster understanding and solicit support for students and their families. Maintains internal student accounts. Updates attendance records and timesheets for assigned personnel. Communicates with personnel and various outside agencies to exchange information; request and provide necessary materials, and help coordinate school-wide activities. Establishes, maintains and assures proper use of confidential files including student, personnel and payroll records. Coordinates and organizes office activities and coordinates flow of communications and information for the principal. Assists with registration duties as needed. Secures substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information. Performs assigned financial duties and maintains assigned financial records, school budgets and site accounts. Updates and maintains multiple calendars as assigned; organizes appointments and meetings for building principals. Maintains calendar for school visitations and all facility use forms. Assists with planning school events and field trips as needed. Organizes and books travel for assigned personnel as required. Physical Demands The usual methods of performing the job of Administrative Assistant may require the following physical demands: Minimal amount(s) of: lifting, carrying, pushing and/or pulling Significant amount(s) of: walking, mental attention/focus, speaking, listening #J-18808-Ljbffr