Documentation Specialist

Documentation Specialist

Kelly is seeking a detail-oriented Documentation Specialist to join our team in Hoover, AL. In this role, you will be responsible for organizing, preparing, reviewing, and processing both physical and electronic documents for scanning, storage, and records management.

Responsibilities

• Sort, organize, and prepare documents for scanning, indexing, storage, and distribution.
• Remove staples, paper clips, bindings, and repair damaged documents as needed.
• Review documents for accuracy, completeness, and legibility prior to processing.
• Classify and index records according to established procedures.
• Scan, upload, and maintain electronic records within document management systems.
• Perform data entry and quality assurance checks to ensure accurate recordkeeping.
• Retrieve, file, and archive documents in accordance with company retention policies.
• Identify and resolve document discrepancies or escalate issues when necessary.
• Maintain strict confidentiality when handling sensitive information.
• Communicate with internal departments regarding document processing requirements and status updates.
• Meet established productivity, accuracy, and turnaround-time goals.
• Follow company policies, records management standards, and regulatory requirements.
• This is a temp, short term position

Qualifications

• High school diploma or GED required.
• Previous experience in document preparation, records management, administrative support, or data entry preferred.
• Strong attention to detail and organizational skills.
• Ability to accurately process high volumes of documents.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Basic data entry and keyboarding skills.
• Familiarity with document management systems and scanning equipment is a plus.
• Ability to work independently and collaboratively within a team environment.

If you're organized, dependable, and enjoy working in a fast-paced office environment where accuracy matters, we'd love to hear from you. Apply today to join the Kelly team as a Documentation Specialist!