Administrative Assistant

Donohoe Companies Inc., The

Administrative Assistant

AAA Complete Building Services (CBS) seeks a full-time Administrative Assistant to provide crucial administrative support at a large government facility in Washington, DC. This role involves managing service requests, maintaining the CMMS, dispatching technicians, scheduling subcontractors, collecting visit reports, and interfacing with customers. Additionally, the Administrative Assistant handles general office tasks such as time-sheet tracking and product purchasing maintaining records as necessary. Responsibilities also include project administration, scheduling preventive maintenance, and coordinating with customers on facility maintenance activities. Shift hours: Monday-Friday 40hrs per week.

Qualifications:

Must be able to pass and maintain government clearance
Requires 3+ years' experience in office administration, billing, invoicing, and financial tracking
Must support robust tracking of reimbursable spending accounts
General understanding of maintenance operations is a plus
Knowledge of Microsoft Office Suite and basic accounting functions required
Project tracking software experience
Proficiency with TMA Systems CMMS
Candidate must be a high school graduate or equivalent
Excellent written and oral (English) communication skills

EOE, including disability/veterans

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Vacancy posted 2 days ago

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