Marketing Administrative Assistant

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU. The Marketing Administrative Assistant provides marketing/sales and strategy deployment support (product samples, brand and customer presentation prep, meeting / trade show coordination, event management, merchandising order and inventory management and fulfillment) in support of the brands as well as the K-C North America (KCNA) vision and objectives. In this role, the incumbent works with various members of cross-functional teams and delivers services and materials in support of Marketing/Sales to drive BU/brand business. In this role, you will: Owns the preparation, editing and/or production of presentations for the brands and key customers, ensuring proper use of brand marks and leveraging a broad range of multi-media and PowerPoint materials to communicate clearly, succinctly and in a creative manner as requested. Owns the preparation and distribution of Annual Business Plan communications for the brands including sales samples, as well as support of materials for the National Sales meeting and various other brand initiatives. Sales and Sample Kits - owns all aspects of the timeline/communication with vendor/production/distribution for: existing product samples, creative development product samples, Planogram/Annual Operating Plans, ad hoc customer requests, promotional/sweepstakes fulfillment, supply room samples, and packs required for customer or industry meetings. Ensures accurate and up-to-date inventory of current product packaging and samples in the onsite storeroom. Merchandising Fixtures - owns all aspects of the timeline/communication with vendor/production/distribution for brand-funded Merchandising Fixtures. Includes management of 3rd party warehousing & fulfillment to ensure delivery of requested units to customer(s). Create/manage all POs for new rack manufacturing and fulfillment. Co-lead RFPs (with Sourcing) for new unit designs when necessary. Central point of contact for internal Consumer Engagement team in managing supply and promotions as well as Sponsorship/Partnership coordination and back-office support. Event Management - serves as venue liaison and coordinates all aspects of venue arrangements to include meeting room arrangements, audiovisual equipment, rooming lists, and post-event billing. Oversees the procurement of all necessary meeting services (e.g., printing, delivery, video-taping, etc.), soliciting cost estimates, selecting best services, and monitoring cost and quality. Create pricing authorities for new stock codes and ensure required approval is obtained. Coordinate volunteer events (National Diaper Bank, Alliance for Period Supplies, etc.). ETQ Claims Maintenance – serves as brand/BU support for claims system updates to ensure integrity in approved consumer facing messaging. About Us Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you. At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark. Led by Purpose. Driven by You. About You You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business. In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications: Bachelor’s degree is preferred, or equivalent of 3+ years of work experience, prior CPG experience is a plus Ability to lead and manage and prioritize multiple projects at once for multiple stakeholders in a fast-paced environment, working both independently and as a contributing member of the teams Passion for meeting customer needs, leading and managing ongoing project meetings, developing and maintaining clear project timelines, and tracking progress to ensure key milestones are met Coordinate the development, management, and distribution of sales materials, such as product specifications, samples, merchandising racks for key customers, and beauty shots for e-commerce Strong ability to understand and anticipate business needs. A fast learner with a problem-solving mindset, able to adapt to changes in a dynamic environment. Proven strong oral and written communication and active listening skills and able to communicate with all levels of leadership Proven analytical and detail-oriented skills Ability to coach and train junior team members on various systems Demonstrates high standard of professionalism and work ethic, decision-making ability, and adaptability/flexibility Demonstrated ability to work within various computer systems, including Microsoft Office, SAP, SharePoint, graphics management systems, etc. Preferred (not essential, but desired) Previous experience as an Executive/Administrative Assistant is helpful Work experience within a large / global corporation Total Benefits Here are just a few of the benefits you’d enjoy working in this role for Kimberly-Clark. For a complete overview, see Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment. Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents. Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events. Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare. Chicago Commercial Center Kimberly Clark Careers | Chicago To Be Considered Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role. In the meantime, please check out the careers website. And finally, the fine print…. For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world, which is why we seek to build a workforce that encompassesthe experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law. The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position. Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check. Veterans and members of the Reserve and Guard are highly encouraged to apply. This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation support for this role. #LI-Hybrid Grade 13/S3 - grade level and / or compensation may vary based on location/country #J-18808-Ljbffr