Administrative Assistant: IV

Administrative Assistant IV Electric Regional Operations

Location: San Diego, CA (Carlsbad 92008) Pay: $36-$39/hour Duration: 2-year W2 Assignment (potential to extend/convert) Schedule: 5 Days Onsite to Start | Hybrid (Monday-Thursday Onsite, Friday Remote) After Training Hours: Monday-Friday | 7:00 AM - 3:00 PM

Position Overview

Join a leading Southern California energy and infrastructure company that delivers safe, reliable utility services to millions of customers. We are seeking a highly organized Administrative Assistant IV to support the Electric Regional Operations team. This role serves as a key administrative partner by coordinating schedules, tracking operational activities, maintaining documentation, and supporting daily field operations. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, collaborating with cross-functional teams, and ensuring operational processes run efficiently.

Responsibilities

• Manage and maintain Electric Troubleshooter schedules and coordinate daily staffing assignments.
• Track, process, and maintain customer and third-party damage reports while ensuring accurate documentation and timely follow-up.
• Coordinate pre-arranged customer request work assignments and monitor workflow status.
• Track inspection schedules, compliance activities, and required follow-up actions.
• Provide administrative support for safety meetings, including scheduling, note-taking, distributing meeting minutes, and tracking action items.
• Maintain reports, logs, spreadsheets, and departmental records.
• Perform data entry and ensure documentation is complete and accurate.
• Coordinate with supervisors, engineers, field personnel, customers, and other internal departments to support daily operations.
• Assist with reporting, communications, records management, and other administrative projects as needed.
• Support additional operational and administrative initiatives assigned by leadership.

Qualifications

• High school diploma required.
• Bachelor's degree required or currently pursuing a bachelor's degree.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Experience coordinating schedules, maintaining records, and supporting operational teams preferred.

Preferred Skills

• Administrative support in operations, engineering, construction, utilities, or similar environments.
• Experience tracking documentation, compliance records, or inspections.
• Strong problem-solving and follow-through skills.
• Ability to communicate professionally with employees at all levels of the organization.

Please submit your resume in Word or PDF format to be considered.