Administrative Associate
ASK Consulting LLC
Description "All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment". Job Title: Administrative Associate Location Address: Palo Alto, CA 94304 (Hybrid) Duration of project (start and end date): 03 months (Tentative Start Date: 01-Jul-2026; Tentative End Date: 30-Sep-2026) Remote/onsite/hybrid: Hybrid Full-time or part-time: Full-time. Number of hours per week: 40 Hours Shift timing/schedule: 08:30 AM to 05:30 PM, can discuss with the candidate. How many years of experience are required? A minimum of 3 years of administrative experience, preferably at an academic institution PR Range: $30/hr - $35/hr on W2 Note from HM: Manager is only looking for the resumes who have worked at client specifically under the School of Medicine. Top 3 requirements to hire? Minimum of 3 years of administrative experience: Experience providing administrative and operational support in a fast-paced academic, healthcare, or research environment, including calendaring, event coordination, and managing competing priorities. Strong organisational, communication, and customer service skills: Demonstrated ability to manage complex schedules, draft professional communications, interact effectively with faculty and stakeholders, and handle sensitive or confidential information with discretion and sound judgment. Financial systems experience (Client experience preferred): Experience processing routine financial transactions (e.g., reimbursements, PCard, invoices, vendor payments) and proficiency with administrative systems. Prior experience, particularly with financial and administrative systems, is strongly preferred. Job Description:
- Prior Academic experience and familiarity with Academic systems (e.g., Oracle Financials, PCard transaction submissions, and reimbursement processing)
- Support for community events in May, including:
- Reaching out to vendors for in-kind donations (food, supplies, etc.)
- Coordinating with Facilities for tables, chairs, linens, and other logistics
- Assisting with the development of the program booklet and event materials
- Supporting event advertising and outreach (email campaigns, website updates, flyers, and coordination with communications partners)
- As this is an Administrative Associate 2-level role, the individual would also provide administrative support to three faculty members, including calendaring and general administrative coordination.
Vacancy posted 2 days ago
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