Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join a team in San Diego, California on a Contract basis. This position supports day-to-day accounting operations across receivables, payables, reconciliations, and close activities while helping maintain accurate financial records. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work cross-functionally to resolve payment and billing issues in a timely manner.

Responsibilities:
• Oversee the complete accounts receivable process, including preparing invoices, applying incoming cash, posting customer payments, and following up on outstanding balances.
• Carry out routine collection efforts and communicate with customers to encourage timely payment and reduce aging receivables.
• Work closely with Sales and internal stakeholders to investigate billing questions, correct discrepancies, and address account-related concerns.
• Match purchase orders, receiving records, and supplier invoices to verify accuracy before payment processing.
• Coordinate the accounting treatment of product returns with Quality Assurance to ensure credits and related transactions are properly recorded.
• Administer weekly accounts payable disbursements, including check runs, manual payments, paper check distribution, and electronic or wire payments.
• Review employee expense submissions for policy compliance and process approved reimbursements accurately.
• Complete monthly bank, accounts receivable, and accounts payable reconciliations and assist with journal entries, accruals, and other period-end close tasks.
• Prepare reporting on receivable aging, customer account balances, vendor activity, unrecorded liabilities, vendor prepayments, tax certificates, and master data accuracy, while identifying ways to improve AR/AP workflows.
• Maintain vendor documentation such as W-9 records and support year-end reporting requirements.• At least 2 years of experience in an accounting role with hands-on exposure to both accounts payable and accounts receivable.
• Working knowledge of billing processes, payment application, expense review, and account reconciliation activities.
• Experience using NetSuite in support of daily accounting transactions and reporting.
• Strong Microsoft Excel skills for reconciliations, data review, and report preparation.
• Ability to manage multiple priorities accurately while meeting deadlines in a fast-paced environment.
• Comfortable collaborating with cross-functional teams to resolve billing, payment, and vendor issues.
• Strong attention to detail and commitment to maintaining accurate financial records.