Executive Assistant

Executive Assistant

Standard Template Labs is a AI-native startup reimagining the future of IT Service and Configuration Management. Backed by leading investors, we're leveraging AI, graph-based architecture, and exceptional design to transform how enterprises manage and engage with their technology ecosystems.

About the Role

We're looking for a proactive, detail-obsessed Executive Assistant to support our Founder managing the calendar, coordinating travel, arranging dinners and off sites.

Responsibilities

Calendar & Schedule Management

• Own and manage the Founder's calendar end-to-end scheduling, rescheduling, and protecting time with precision
• Coordinate across time zones with internal team members, investors, partners, and board members
• Anticipate conflicts, flag issues proactively, and resolve gaps without needing to be asked

Travel Planning & Logistics

• Book all domestic and international travel flights, hotels, ground transportation, and dining reservations
• Build detailed, day-by-day itineraries that account for time zones, preferences, and contingencies
• Handle last-minute changes calmly and quickly, keeping the Founder updated throughout

Dinners, Events & Hospitality

• Arrange team dinners, offsites, and executive meetings from venue research to day-of logistics
• Coordinate catering, seating, and guest communications for in-office events
• Act as a gracious representative of STLabs when interfacing with external guests and vendors

Ad Hoc & Special Projects

• Take on a range of ad hoc requests from the Founder and Chief of Staff as priorities shift
• Research venues, vendors, gifts, and other needs and come back with a clear recommendation

Qualifications

• 5-10 years of experience as an Executive Assistant, ideally supporting a founder or C-suite executive
• Exceptional organizational skills you track follow-ups, run lists, and nothing falls through the cracks
• Strong written and verbal communication; you represent leadership professionally in every interaction
• Tech-savvy: fluent in Google Workspace (Calendar, Gmail, Drive), Slack, and quick to pick up new tools
• Experience booking complex, multi-leg international travel itineraries
• Discretion and sound judgment when handling sensitive or confidential information

What We Offer

• Work directly with Chief of Staff at an early-stage, high-growth AI startup
• Competitive salary + equity
• Full health, dental, and vision benefits
• Work from our Flatiron District, Manhattan office alongside the founding team in a focused, collaborative environment. We're in-office five days a week, moving quickly and building togetherwith easy access to public transportation.

As an equal opportunity employer, we don't tolerate discrimination or harassment of any kind. Whether that's based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws. The reasonably estimated yearly salary for this role at is: $110,000$130,000 USD