Executive Assistant
Ova Technologies
Description:
Key Responsibilities
Manage calendars; schedule and coordinate meetings, and appointments
Serve as primary point of contact for internal and external inquiries
Prepare, proofread, and format correspondence
Maintain electronic and paper filing systems; ensure accurate recordkeeping
Assist with meeting logistics (in person and virtual) including agendas, minutes, and follow-up actions
Monitor and order office supplies; coordinate equipment maintenance
Perform general clerical duties including copying, scanning, and data entry
Qualifications
Proven experience in an administrative or office support role
Proficiency with Microsoft Office/Google Workspace, Zoom, and office technology
Excellent organization and time-management abilities
Ability to prioritize multiple tasks and meet deadlines
Professional demeanor and customer service orientation
$140k - $150k
...Personal and Executive Assistant to CEO | Menlo Park, CA | $140,000 – $150,000 Base + equity and benefits Our client is a mission-driven, high-growth technology startup redefining the HR space with a cutting-edge platform used by leading, high-profile companies. We are...SuggestedFlexible hours$175k
...A private family in Los Altos is seeking an experienced Executive Personal Assistant to serve as a trusted partner in managing the family's personal, administrative, and day-to-day operations. This role supports a busy dual-career household with three school-age children...SuggestedFlexible hours$40 - $61 per hour
...Executive AssistantDescription -Job SummaryThis role is responsible for providing advanced tactical and strategic administrative support... .../divisions and companies.Supervises entry-level executive assistants or administrative support staff of the administrative services...SuggestedHourly payTemporary workWork experience placementWork at officeLocal areaShift work- ...Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support senior professionals in a fast‑paced, client‑facing environment. This role requires strong judgment, attention to detail, and the ability to manage competing...SuggestedFlexible hours
- ...Jobtailor is seeking an experienced Executive Assistant in Menlo Park to support the CEO, COO, and CRO. You will manage calendars, coordinate Board activities, and prepare briefing materials to ensure executives are prepared for meetings and events. Responsibilities include...Suggested
$80k - $110k
...Executive Assistant at Drivemode Join to apply for the Executive Assistant role at Drivemode . This range is provided by Drivemode. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $80,000.00/yr - $110...Full timeWork at officeFlexible hours$75k - $105k
...Executive Assistant, People Mountain View, California, United States Founded in 2015, NewsBreak is the Content Intelligence platform shaping the future content economy. With over 40 million monthly active users, our flagship platform delivers highly personalized...Full timeWork at officeLocal areaWork from homeMonday to Friday$150k - $160k
...needed Salary: $150,000 – $160,000 base + bonus + benefits A growing private equity firm is seeking a polished and proactive Executive Assistant to support the Founder as the firm opens and scales its new office on the Peninsula. This is an exciting ground-floor opportunity...Work at officeRemote workFlexible hoursShift work$88k - $109k
...inspire you. We provide real-time feedback, nurture curiosity, empower decision-making, and allow room to learn from mistakes. The Executive Assistant role offers numerous growth opportunities across a variety of areas including event planning, affiliation engagement, case...Work at officeLocal area3 days per week- ...MongoDB is seeking a Senior Executive Assistant to support two Vice Presidents in Field Operations. This role requires a highly organized, proactive individual who can manage a steady stream of requests, meetings and travel while collaborating closely with executives and...
$90k - $160k
...SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars. EXECUTIVE ASSISTANT (STARLINK) Starlink is revolutionizing global connectivity by deploying the world's largest satellite constellation to...Permanent employmentTemporary workWork at officeWeekend work$32 - $49 per hour
...provides high-level administrative and operational support to senior executives, enabling efficient day-to-day management and strategic... ...the top administrative employee in the department or division. Assists in scheduling appointments, meetings, and events for...Hourly payTemporary workWork experience placementWork at officeFlexible hours$70k - $100k
...Executive Assistant WindBorne Systems is supercharging weather forecasts with a unique proprietary data source: a global constellation of next-generation smart weather balloons targeting the most critical atmospheric data. We design, manufacture, and operate our own balloons...Work at office$40 - $61 per hour
...Executive Assistant Description - Job Summary • This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense...Hourly payFull timeTemporary workWork experience placementWork at officeLocal areaRelocationFlexible hoursShift work$140k - $180k
...Executive Assistant Playground Global is a venture capital firm backing the most technically ambitious founders of working at the edge of engineering and science. With $1.7 billion under management, Playground invests in early-stage companies defining the future of...Live inWork at officeShift work$90k - $95k
...The Opportunity The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning...Work experience placementWork at officeFlexible hours- ...Executive Assistant Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant. Position Type: Contract On-Site Required: 3+ years of executive assistant or similar experience in a fast-paced professional...Contract workTemporary workFlexible hours
- ...NeuroPace, based in Mountain View, CA, seeks an Executive Assistant to the CEO, CFO, and General Counsel. You will manage complex calendars, coordinate travel, prepare board materials, and support executives in a fast-paced environment. The role requires discretion, superb...
$180k - $200k
...About the job Maya - Executive Assistant Bespoke Private Service Job Description Reports To: The CEO and reports to the Principals Work Schedule: Full Time with flexibility Location: Atherton, CA Start Date: ASAP Salary Range: $180,000 - $200,000 Overview A dynamic, high...Full timeWork at officeImmediate startRemote workFlexible hours$105k - $115k
...venues and 32 culinary enterprises. In addition, R&DE provides executive services, conference operations, and guest lodging. R&DE is a... ...administrative programs or functions under general supervision of the Assistant Vice Provost. Anticipate the needs of this senior level...Work at officeRemote workFlexible hours- ...Executive Development Administrator, Major Gifts Posted on June 14, 2024 The Executive Development Administrator, Major Gifts serves as a key support for the administrative, portfolio, and program needs of the leadership of the Major Gifts team. The Executive Development...
- ...Executive Assistant To The Chief Medical Information Officer (CMIO) The Executive Assistant to the Chief Medical Information Officer (CMIO) for Stanford Health Care supports an executive leader and team with broad responsibilities for Stanford Medicine. The CMIO is accountable...Work at office
- ...Convectivecapital in Palo Alto is seeking an organized and proactive Executive Assistant to support our founders and leadership team. This pivotal role involves managing calendars, communications, travel logistics, and ensuring that our executives remain focused on their...
- ...cultural environment, WorldLink may be the place for you. For more information about our craft, visit . We are seeking an Executive Administrative Assistant III who is fluent in Korean and English (read, write, speak) to join our team. Role and Responsibilities Provide...Full timeWork at office
- ...and perform well under pressure. Key Responsibilities: Executive and Calendar Management: Oversee complex and frequently... ...partners. Arrange meetings with external stakeholders and their assistants, managing logistics and materials with AI tools. Handle...
$33.8 - $48.08 per hour
...and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in the Commercial and Investment Bank, you will partner with a global leader, managing a demanding and dynamic calendar and international...Work at office$33 - $55 per hour
...Under the direction of the Manager, assist managing projects.Provides leadership in the areas of financial management, human resources... ...Skills & Experience - 2-5 years of experience as an Executive Assistant or Administrative Assistant. - Proficiency in MS Outlook...$130k - $150k
...The Role: Executive Assistant to Co-Founder The Location: Palo Alto, CA (5 Days Onsite) Compensation: $130,000$150,000 Base Salary DOE + Incredible Benefits Industry: Space Technology Our client, a fast-paced, mission-driven space technology company, is seeking an exceptional...Shift work$80k - $130k
...freight transportation. About the role We're seeking a highly motivated, detail‑oriented professional to partner closely with our executives and ensure their day runs seamlessly. This individual will manage complex calendars, streamline priorities, and proactively...Work at office$90.86k - $100.96k
...Executive Assistant II Reports to: Chief Executive Officer Department: Executive Management Status: Regular, Full-Time (40 hours/week) FLSA Status: Exempt Wage Range: $90,860 - $100,956 annually Grant Funded: No Union Position: No Location: 201 Eddy Street, San Francisco...Full timeWork at officeRemote work
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