Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Documentation Specialist II

Artech Information Systems LLC

Job Title: Documentation Specialist II
Location: Irvine, CA

Duration: 2 years - based on performance and business needs

What are the top 3-5 skills, experience or education required for this position:
  1. Self-starter with superior organizational and communication skills
  2. Ability to effectively execute tasks with little oversight
  3. Experience with Client Office, DocXTool, OneVault, PowerApp preferred.
  4. Demonstrated outcome implementing process workflow improvements including potential applications for AI/ML tools preferred.
  5. Potential for schedule flexibility to cover EU sites to West Coast US time zones preferred.
Purpose:
Self-starter with attention to detail individual to handle product documentation requests from receipt to approved in document management system. Good communication skills in ensuring timelines are met.

Responsibilities:
  • Responsible for processing GxP documents in a document management system.
  • May be responsible for maintaining department's record archival and retention schedule in compliance with Corporate Record policies and procedures including GxP (GLP/GMP) requirements
  • May be responsible for supporting purchasing equipment, tracking and follow-up, working in a matrixed environment, managing shifting priorities.
Qualifications: Minimally high school equivalent and/or relevant experience
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Documentation Specialist II in Irvine, CA vacancy
  • $22.41 - $32.5 per hour

     ...: Back Office Assistant II - (MEM007925) Description Title: Back Office Assistant II Location: Costa Mesa, CA Department...  ...sharps in the appropriate disposal container. Ensure documentation is complete, accurate, timely, and reflects patient's plan of care... 
    Suggested
    Full time
    Part time
    Work at office
    Shift work
    Day shift

    MemorialCare Medical Foundation

    Costa Mesa, CA
    13 days ago
  • $26.59 - $32.33 per hour

     ...organized, proactive, and detail-oriented Administrative Assistant II to support the administrative, operational, and academic...  ...distribute correspondence, reports, presentations, and other divisional documents while ensuring accuracy and professionalism. Assist with... 
    Suggested
    Hourly pay
    Traineeship
    Work experience placement
    Work at office
    Local area
    Monday to Friday
    Shift work

    Keck School of Medicine

    Irvine, CA
    2 days ago
  • $17 - $27 per hour

     ...prompt responses to agent emails, calls, and quick problem resolution. Underwriting assistants work directly with the agent providing documents, binding policies and processing endorsements. Responsibilities Receives, responds and re-directs inquiries from producers... 
    Suggested
    Work experience placement
    Remote work
    Home office
    Flexible hours

    AmTrust Financial Services

    Irvine, CA
    1 day ago
  • $45k - $90k

     ...Administrative Assistant II At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture... 
    Suggested
    Full time
    Temporary work
    Part time
    Work experience placement
    Work at office

    PNC

    Irvine, CA
    4 days ago
  • $51.95 - $81.73 per hour

     ...an existing Eligibility List for the Information Technology Specialist II position, which will expire on November 12, 2026. The City of...  ...data integrity. Create and maintain comprehensive network documentation, including network diagrams, configurations, procedures, and... 
    Suggested
    Hourly pay
    For contractors
    Immediate start
    Night shift

    City of Irvine

    Irvine, CA
    1 day ago
  • Hensel Phelps in Irvine, CA seeks a Facility Solutions Associate II to support facility services, drawings, specifications, MEL development, PFC development, and O&M manuals. The role includes training agendas, scheduling, asset QR tagging, and coordinating with teams... 

    HENSEL PHELPS

    Irvine, CA
    4 days ago
  •  ...Equipment Finance Documentation SpecialistWe are seeking a detail-oriented Lease Specialist to support the documentation, coordination, and administration of equipment leasing transactions. This role will work closely with customers, vendors, sales teams, and internal... 

    Altius Search Group

    Costa Mesa, CA
    5 days ago
  • $19.25 per hour

     ...CCSB Eligibility Specialist II Irvine Job Description Johnson Service Group (JSG) is seeking Enrollment Eligibility Specialists...  ...including department policies and guidelines. Collaborate on documenting processes that will reduce data entry errors. Prepare and... 
    Hourly pay
    Weekly pay
    Temporary work
    Live in
    Work at office
    Remote work
    Monday to Friday

    JSG (Johnson Service Group, Inc.)

    Irvine, CA
    5 days ago
  • $25 - $29.32 per hour

     ...challenges, goes beyond just a job; it's a calling that drives us forward every day. Job Overview The Administrative Assistant II provides administrative support to the assigned unit. The Administrative Assistant's responsibilities may include scheduling... 
    Hourly pay
    Work at office
    Flexible hours

    AltaMed Health Services

    Santa Ana, CA
    2 days ago
  • $23 - $25 per hour

     ...Engineering and Product Development records to ensure integrity and accessibility including but not limited to photocopying and scanning documents. Processes and controls storage of Quality Records. Interacts directly with users of controlled documentation to ensure internal... 
    Remote work

    Prismatik

    Irvine, CA
    2 days ago
  •  ...Prismatik Dentalcraft, a Glidewell Dental division in Irvine, seeks a Document Control Specialist to manage product development records and quality systems. You will ensure documents are accurate, compliant, and accessible for engineering, quality, regulatory, and manufacturing... 

    PRISMATIK DENTALCRAFT, INC.

    Irvine, CA
    4 days ago
  •  ...Belcan in Irvine, California is looking for a detail-oriented individual to support document control activities by updating, auditing, and maintaining controlled documents using Microsoft Word, Excel, and Visio. The role requires proficiency in these applications and... 

    Belcan

    Irvine, CA
    2 days ago
  • $17.91 - $22.39 per hour

     ...Document Control SpecialistFull-time Irvine, CA, US Exclusive confidential search — details shared with qualified applicants.Benefits You'll LoveNextDeavor offers health, vision and dental benefits for contract employees. Paid sick leave eligibility is contingent on state... 
    Permanent employment
    Full time
    Contract work
    Day shift

    NextDeavor

    Irvine, CA
    2 days ago
  • $23 - $30 per hour

     ...data-driven insights and collaborative problem solving? As a Specialist II in Wipfli’s Healthcare Consulting Practice, you’ll work...  ...provider performance metrics.Prepare client-ready reports and documentation aligned with healthcare standards and firm protocols.Support... 
    Temporary work
    Work at office
    Local area
    Remote work
    Flexible hours

    Wipfli

    Irvine, CA
    3 days ago
  • $59.4k - $73.7k

     ...healthcare by creating next-generation solutions that address unmet and critical medical needs. Responsibilities The Document Control Specialist I provides administrative and operational support to the Document Control function. This position works closely with... 
    Full time
    Monday to Friday

    Cordis

    Irvine, CA
    3 days ago
  •  ...Document Control Clerk The Document Control Clerk is responsible for reviewing, managing, and organizing company documents to ensure accuracy, quality, and compliance with organizational and regulatory standards. This role supports various departments by ensuring that... 
    Apprenticeship
    Work experience placement
    Local area

    Pro-Dex

    Irvine, CA
    1 day ago
  • Job Summary Supports document control activities by updating, auditing, and maintaining controlled documents in Microsoft Word, Excel, and Visio. Ensures accuracy, consistency, and adherence to document control practices. Benefits Medical / Health Benefits with multiple... 
    Flexible hours

    Belcan

    Irvine, CA
    2 days ago
  •  ...Document Specialist Are you ready to take your career to the next level? ServiceLink, one of the top providers in the mortgage services industry, seeks an individual with a solid work history in the mortgage or real estate industry, to join our team as a Document Specialist... 
    Full time
    Work at office

    ServiceLink

    Irvine, CA
    2 days ago
  • Documentation Specialist (Santa Ana, CA 92705) Core Job Responsibilities: Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Document creation and revision of procedures to manage compliance during “transition” process Document... 

    OLSA Resources, Inc.

    Santa Ana, CA
    2 days ago
  •  ...Director of Enhanced Care Management, Administrative Assistant II supports Enhanced Care Management (ECM) services by overseeing...  ...outreach via phone and text, and Pear Suite Call Center documentation 6. Document outreach and engagement in CalOptima Connect and... 
    For contractors
    Work at office
    Long distance

    FSO SKILLED PERSONNEL

    Santa Ana, CA
    3 days ago
  •  ...Job Description Job Description Job Title: Quality Assurance Documentation Specialist Location: Irvine, CA 92618 Work Schedule: Monday–Friday, 9:00 AM–5:00 PM Duration: 12 months Employment Type: Contract Pay Rate: Up to $41/hr on W2 Work Arrangement... 
    Contract work
    Work at office
    Remote work
    Monday to Friday

    Lancesoft INC

    Irvine, CA
    2 days ago
  • $25 - $34 per hour

     ...providing backup and overflow support to the Calendar Coordinator. Duties and Responsibilities Maintain filing systems and evaluate documents for proper categorization and storage Sort, classify, and file records, legal documents, and correspondence using established... 
    Hourly pay
    Full time
    Work at office
    Local area
    Monday to Friday

    Kahana Feld

    Irvine, CA
    2 days ago
  •  ...Job Description Job Description Position SummaryThe CDI Specialist Level II is responsible for conducting clinically based concurrent...  ...reviews of inpatient medical records to evaluate if clinical documentation is reflective of medical necessity, quality of care... 
    Full time
    Local area

    NOR Healthcare Systems

    Tustin, CA
    25 days ago
  • $23 - $29.35 per hour

     ...year, our employees make the difference in helping those with mental health issues. Our team is currently looking for a Behavior Specialist II whether you are just starting your career or a seasoned professional, you'll be able to find the right position to help others.... 
    Hourly pay
    Local area
    Flexible hours

    FRED FINCH YOUTH & FAMILY SERVICES

    Mission Viejo, CA
    2 days ago
  • One Irvine Workforce Presents: Graphic Designer - Community Engagement Specialist II Apprenticeship (Limited Term*) *This position is full-time, at-will, and budgeted for 14 months with the approximate program period of late October 2026 through December 2027. Post-program... 
    Full time
    Apprenticeship

    City-of-Irvin

    Irvine, CA
    4 days ago
  •  ...Support Manage complex calendars, schedule meetings, and coordinate travel arrangements, itineraries, and agendas. Produce and edit documents (PowerPoint, Excel, Word, etc.) with a high level of polish suitable for executive-level review. Demonstrate ability to take... 
    Work at office
    Relocation
    Shift work

    West Coast University

    Irvine, CA
    2 days ago
  •  ...Handle inbound and outbound communication with professionalism and urgency Maintain accurate and organized electronic files and documentation Assist with administrative support for the legal team and department leadership Coordinate meetings and follow-up... 
    Full time
    Work at office
    Monday to Friday
    Shift work

    DK Law

    Costa Mesa, CA
    4 days ago
  • $90k - $125k

    Best Best & Krieger LLP is a nationally recognized law firm focused on delivering effective and client-service oriented solutions to complex legal issues facing public agencies, businesses and individuals across the U.S. BBK is proud to trace the firm's success back to ...
    Immediate start
    Remote work

    Best Best & Krieger LLP (BBK)

    Irvine, CA
    4 days ago
  • Hoag Memorial Hospital Presbyterian is seeking a Scheduling Specialist II to coordinate patient procedure and surgical schedules, including complex and emergent cases. You will work closely with physicians, insurance verification, and multiple departments to ensure seamless... 

    Hoag Health System

    Newport Beach, CA
    2 days ago
  • $18.13 - $18.67 per hour

     ..., addresses, and other information as outlined in the operations and procedures manual. Resolve service-related complaints. Documents trip authorization according to procedures. Other duties as required. Qualifications : High school diploma or GED required... 
    Full time
    Contract work
    Local area
    Flexible hours
    Shift work

    Transdev

    Irvine, CA
    4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Documentation Specialist II. Be the first to apply!