Facility Coordinator

Facilities Coordinator Location: On-site – New York, NY Estimated compensation: 49,982.40 – 49,982.40 USD per year (range estimate) Job summary: Coordinate and schedule preventive and corrective maintenance activities with internal teams and external service providers to ensure minimal disruption to building operations. Serve as the primary point of contact for facility-related requests, inquiries, and concerns from building occupants, responding promptly and professionally to maintain high satisfaction levels. Manage work order systems and tracking tools, ensuring accurate documentation, timely completion, and proper closeout of all maintenance and repair activities. Conduct regular facility inspections to identify maintenance needs, safety concerns, and opportunities for operational improvements across the property. Oversee vendor performance and compliance, including reviewing service reports and verifying completion of work to ensure adherence to contractual obligations and quality standards. Support emergency response coordination by following established protocols, communicating with stakeholders, and helping to resolve urgent facility issues as they arise. Maintain accurate records and documentation related to building systems, equipment warranties, service contracts, and compliance requirements. Collaborate with cross‑functional teams including property management, engineering, and client services to deliver integrated facility solutions that meet client expectations. Required qualifications: High school diploma or equivalent. 2+ years of experience in facilities management, building operations, or a related coordination role. Strong organizational skills with demonstrated ability to manage multiple tasks, prioritize competing demands, and meet deadlines in a fast‑paced environment. Proficiency with computerized maintenance management systems (CMMS) and Microsoft Office Suite, particularly Outlook, Excel, and Word. Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders at all organizational levels. Basic understanding of building systems including HVAC, electrical, plumbing, and life safety equipment. Customer service orientation with a solutions‑focused mindset and commitment to responsiveness. Preferred qualifications: Associate's degree in facilities management, business administration, or related field. Experience working in commercial real estate, corporate facilities, or property management environments. Knowledge of building codes, safety regulations, and compliance requirements applicable to commercial properties. Benefits: 401(k) plan with matching company contributions. Comprehensive medical, dental, and vision care. Paid parental leave at 100% of salary. Paid time off and company holidays. Early access to earned wages through Daily Pay. Supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. For accommodation requests, please email View email address on click.appcast.io. #J-18808-Ljbffr