Executive Assistant to CEO and COS/Experience at a Start Up Required

Job Description

A recently founded firm in Williamsburg that matches C-level executives from prominent companies is looking for an Executive Assistant to the CEO and Chief of Staff. The role is 70% supporting the CEO and 30% COS. The company has been in business for 1.5 years and is profitable and VC-backed and currently has 5 employees. The role is 5 days in office.

About the Job:

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• Drafting client and internal communications
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• Coordinate and prioritize meetings
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• Vet and prioritize emails
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• Manage contracts and coordinate invoicing
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• Maintain the CRM
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• Maintain busy calendars and prioritize on executives’ behalf
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• Compose and prepare confidential correspondence
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• Prepare materials for meetings; internal and external
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• Serve as the first point of contact for the executive office
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• Follow SOPs/playbooks precisely, while spotting where they should be improved.
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• Manage confidential communications.
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• Plan events
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• Coordinate complex travel arrangements and create itineraries
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• Process expense reports
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• Some off-hour availability required
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About You:

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• Minimum of 5 years of experience supporting a C-level exec
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• Background working at a startup required
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• BA/BS from a college or university
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• Interested in growing with the company
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• Curious – connect the dots
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• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
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• Strong communication skills: written and verbal
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• Comfortable with ambiguity and shifting priorities
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• Using automation tools for efficiency
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• Polished, professional demeanor and the gravitas to interact with high-level executives
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• Outstanding communication skills
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Salary, Benefits (medical, dental vision) paid 100% by the company, Paid Vacation