Executive Personal Assistant to the CEO

Finance firm in New York City is hiring an Executive Personal Assistant to support the CEO.

Candidates must be NY based.

Responsibilities:

• -Manage a complex calendar, appointments, meetings, and changing priorities.
• -Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• -Prepare meeting materials and assist with follow-ups and special projects.
• -Handle personal appointments, reservations, errands, purchases, and family-related logistics.
• -Coordinate household vendors, deliveries, and service providers as needed.
• -Manage expenses, correspondence, and confidential information.
• -Serve as a trusted liaison with internal and external contacts.
• -Anticipate the CEO’s needs and proactively resolve issues.

Qualifications

• -5+ years of Executive Assistant, Personal Assistant, or similar experience.
• -Experience supporting a CEO, founder, or senior executive preferred.
• -Exceptional organization, communication, and time-management skills.
• -Highly discreet with strong judgment and attention to detail.
• -Proactive, resourceful, polished, and comfortable in a fast-paced environment.
• -Proficiency with Microsoft Office and Google Workspace.
• -Flexibility to occasionally work outside standard business hours.