Recruitment Operations Assistant

Role Description

• Manage, maintain, and update candidate records within the CRM system to ensure data accuracy and completeness.
• Process resume backlogs using proprietary AI/GPT tools.
• Extract candidate information from resumes and accurately input data into the CRM.
• Summarize candidate resumes using custom GPT tools to support recruiter evaluations.
• Extract relevant skills and keywords from resumes to improve candidate matching and searchability.
• Create, configure, and maintain job orders within the CRM system.
• Source qualified candidates through LinkedIn, Facebook Groups, and other online platforms.
• Build, organize, and maintain candidate pipelines for current and future hiring needs.
• Collect, organize, and manage candidate resumes and recruitment documents.
• Perform high-volume data entry while maintaining exceptional accuracy and attention to detail.
• Assist with WIX website updates, including posting job opportunities and entering job-related information.
• Provide light bookkeeping and administrative support as needed.
• Support recruiters with operational and administrative tasks to improve recruitment efficiency.
• Maintain confidentiality when handling candidate and company information.
• Continuously identify opportunities to improve recruitment workflows and operational processes.

Qualifications

• At least 1 year of previous experience in recruitment support, administrative assistance, data entry, or recruitment operations is preferred.
• Experience using CRM systems or applicant tracking systems (ATS).
• Comfortable learning and using AI-powered tools, including custom GPT applications.
• Experience sourcing candidates through LinkedIn, Facebook, and other social media platforms.
• Excellent computer literacy and technical aptitude.
• Strong organizational skills with the ability to manage large volumes of information.
• High level of accuracy and attention to detail.
• Excellent time management and ability to prioritize multiple tasks.
• Strong problem-solving and critical thinking skills.
• Self-motivated with the ability to work independently.
• Reliable, dependable, and able to consistently meet deadlines.
• Professional communication skills, both written and verbal.
• Ability to handle confidential and sensitive information with discretion.

Requirements

• Must be proficient in speaking and writing English very clearly.
• Must have relevant work experience.
• Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory].
• Must be available for video meetings with your camera on (when needed).

Technical Requirements

• Device: Reliable laptop or desktop computer.
• Internet: High-speed connection (minimum 25 Mbps).
• Audio: Noise-canceling headset.
• Video: Webcam for virtual meetings.
• Workspace: Quiet, professional environment.

Benefits

• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
• Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
• Top 1% VA Performance Training: Access to proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
• Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
• Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
• Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
• Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.