Executive Assistant

George School, an all-gender Quaker boarding/day high school located in Newtown, PA, seeks an Executive Assistant to support the Head of School, Associate Head of School, and Board of Trustees. Responsibilities Provide comprehensive administrative support to the Head of School, Associate Head of School, and Board of Trustees. Manage complex calendars and scheduling, including recurring leadership and community meetings. Coordinate travel arrangements and process expense reports for HOS and AHOS. Support committees such as the Administrative Team, Advisory Council, Governance Committee, Housing Committee, and Meeting for Business. Coordinate with Human Resources and the Business Office to organize and synthesize contract-related information. Coordinate full-cycle administrative support for faculty and other administrative searches, including candidate visit schedules, interview logistics, and feedback collection. Board of Trustee Support: Plan and manage all aspects of Board of Trustees meetings, including timelines, report collection, compilation of materials, meeting logistics, and accurate minutes. Board of Trustee Support: Maintain the Board portal and oversee annual updates to the Trustee Handbook. Board of Trustee Support: Serve as staff liaison to the Governance Committee, providing administrative and strategic support related to new Trustee orientation, governance, compliance, bylaws, nominations, and charters. Provide logistical and administrative support for major committees and leadership groups, including agenda preparation, minute-taking, and follow-up action items. Serve as a liaison to faculty, the Business Office, and Student Life regarding field trips and related scheduling needs. Serve as a liaison regarding substitute coverage payments and other one-off compensation matters. Serve as an active member of the Commencement Committee and support all aspects of commencement planning and execution. Provide leadership or support for major institutional events, including Opening Days, Convocation, Recognition Assembly, and Closing Banquet. Support Housing Committee operations, including meeting scheduling, communications, surveys, and reporting. Coordinate annual processes such as sabbatical and grant administration, faculty stipend letters, holiday card lists, and Administrator on Duty scheduling. Lead or contribute to major institutional initiatives such as accreditation processes, leadership transitions, governance improvements, and system or portal enhancements. Fulfills social duty responsibilities or the equivalent. Requirements Associate or bachelor's Degree and at least five years of progressively responsible experience as an administrative assistant or similar role, preferably in an independent school, nonprofit, or mission-driven organization. Exceptional organizational, written, and verbal communication skills. Demonstrated ability to handle highly confidential information with discretion and professionalism. Remain calm and poised in high-pressure situations. Strong project management skills with the ability to manage multiple priorities and deadlines. High level of initiative, judgment, and problem-solving ability. Proficiency with standard office technology, digital platforms, and document management systems. Demonstrated commitment to working towards belonging, inclusion, and cultural competency. Commitment to the traditions and philosophy of a Quaker educational community. Ability to work with a diverse student population and a style consistent with Quaker values. #J-18808-Ljbffr Direct Jobs