Accounts Payable Billing Specialist

Accounts Payable Specialist

With more than 60 years of success in the food equipment industry, REISER is recognized worldwide for its high-quality equipment, innovative engineering, and outstanding service and support. Total commitment to our customers is at the core of who we are, making REISER the one supplier that food manufacturers can trust for better, smarter food processing and food packaging solutions and equipment.

We take great pride in providing the resources our customers need to ensure their success. Our team of talented and passionate professionals works hard, embraces challenges, and is wholeheartedly dedicated to the success of our customers. This customer-centric focus has led to extraordinary growth, and we are now seeking an experienced Accounts Payable Specialist to support our Accounting and Finance department.

If you have strong attention to detail and a strong customer service-oriented personality, we want to hear from you. Our ideal candidate is smart, energetic, hard-working and wants to join a great team.

Essential Functions:

The Accounts Payable Specialist plays a key role in ensuring the accurate and timely processing of vendor invoices and payments while maintaining strong relationships with vendors and internal stakeholders. This position is responsible for managing the full accounts payable cycle, including invoice processing, vendor account maintenance, payment administration, account reconciliations, and month-end close activities. The role also supports financial accuracy, compliance with company policies, and the resolution of billing discrepancies to help ensure efficient day-to-day business operations.

Job duties may include but are not limited to:

• Receives, reviews, verifies, and processes vendor invoices.
• Ensure that vendor invoices are entered into the ERP system in a timely manner and classified accurately in the general ledger.
• Ensures service labor job tickets are billed to customers in a timely manner.
• Work with internal and external customers to resolve discrepancies with vendor invoices.
• Manage vendor accounts and setup of new vendors including receipt of Form W-9.
• Monitor the Accounts Payable inbox to ensure all invoices, credit memos, and other vendor communications are appropriately addressed.
• Manage all aspects of the vendor payment process including issuing checks, initiating wire transfers and ACH payments.
• Reconcile monthly vendor statements and resolve discrepancies to our records.
• Maintain strong relationships with external vendors and internal customers.
• Assist with the month end closing of accounts payable including review of open receivers, vendor deposits, reconciliation of the accounts payable aging to the general ledger and the monthly accrual process.
• Provide backup to the AP specialist who processes employee expense reports.
• Ensure compliance with company processes, controls, and policies.

Requirements:

• High school diploma or equivalent required
• Bachelor's degree in accounting, finance, or related field a plus
• Two+ years of previous accounts payable experience preferred
• Experience with multi-currency disbursements preferred
• Strong computer skills with MS Office and ERP systems

Personal & Professional Attributes:

• Positive attitude and a team player
• Self-motivated, strong attention to detail, excellent organizational skills
• Collaborative team player with demonstrated ability to work cross-functionally to achieve common goals
• Demonstrate initiative with ability to manage workload in a complex, fast paced and deadline driven environment
• Ability to handle multiple assignments concurrently
• Excellent oral and written communication skills
• Strong analytical and problem-solving abilities
• Exceptional quality and ethical standards

Joining Reiser means more than just a job it's an opportunity to be part of a company that values relationships, encourages team members to reach their potential, and is committed to ongoing success. We believe every customer interaction is an opportunity to strengthen our partnerships, and our team is at the heart of that mission. If you're ready for a fulfilling, hands-on career with a company that values your skills and dedication, apply now and become part of our vision for the future!

Robert Reiser & Co., Inc. is an equal opportunity employer. We consider applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, sexual orientation, veteran status, gender identity, citizenship status, genetic information, or any other legally protected status.