Cobalt TN Administrative Assistant/Receptionist

Job DetailsJob Location: Cobalt TN - Lenoir, TN 37771 Summary The Administrative Assistant / Receptionist serves as the first point of contact for the organization in both plants (KS & TN) while providing administrative support to the Brand President and assisting with daily store operations. This role requires a highly professional, friendly, and positive individual with strong communication skills and an executive presence. The ideal candidate ensures a welcoming, organized, and efficient workplace. Essential Duties and Responsibilities Reception & Front Desk Answer phones, direct calls, take messages, and manage voicemail Greet guests professionally and ensure proper visitor procedures Maintain a clean and welcoming front desk area Manage conference room scheduling Handle incoming/outgoing mail and deliveries Executive Administrative Support Manage calendars, meetings, and appointments for the Brand President Arrange travel for leadership, staff, and guests Prepare reports, presentations, and correspondence Assist with meetings, events, and meals Handle confidential information with discretion Support special projects as needed Store Operations Support Support day‑to‑day store operations Provide excellent customer service Help maintain store appearance and organization Coordinate supplies and vendors Order and distribute supplies General Administrative Support Assist departments as needed Maintain organized documentation Support internal communication Perform other duties as assigned Qualifications Education and/or Experience High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Administrative, reception, or customer service experience preferred. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization. Must have excellent communication skills. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Other Qualifications Professional and polished demeanor Strong communication skills Highly organized and detail‑oriented Ability to multitask in a fast‑paced environment Positive and proactive mindset Proficient in Microsoft Office Maintains confidentiality Bilingual (English/Spanish) preferred Physical Demands Sits 7 hours, Stands 1 hour, Walks 1 hour, Drives 0 hours.Employee lifts and/or carries: Maximum 50 lbs, Frequently 5 lbs, Occasionally 10 lbs.Employee uses hands for repetitive activities: Simple grasping right occasional, left occasional; Pushing/pulling right occasional, left occasional; Fine manipulation right occasional, left occasional.Employee uses feet for repetitive activities: Right none, left none.Employee is required to perform these activities: Bending at waist occasional, squatting occasional, climbing ladders/stairs occasional, kneeling on ground occasional, reaching above shoulder occasional. Work Environment Safety glasses and closed‑toe shoes are required when on the production floor. Typical 8‑hour work days, overtime required when deemed necessary. Competencies Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed. Motivation: Measures self against standard of excellence. Quality: Demonstrates accuracy and thoroughness; applies feedback to improve performance; monitors own work to ensure quality. Attendance/Punctuality: Is consistently at work and on time. Dependability: Takes responsibility for own actions. #J-18808-Ljbffr