Executive Assistant

Executive Assistant - For Media DirectorsLocation: New York, NY (Hybrid)Duration: 6 months (possible extension)Logistics:Hybrid in office expectation: 2 days at this point in time - Tuesdays/Wednesdays, potentially moving to 3 in the new year.Occasional may need to be in Basking Ridge - there is a shuttle that leaves from 140 West to go to Basking Ridge and backJob DescriptionClient's Corporate Marketing Organization is seeking an Executive Assistant to provide administrative support to senior leadership within the Media & Marketing Effectiveness team.Candidate will play a pivotal role in ensuring the efficiency and effectiveness of client team.Candidate will be responsible for a wide range of administrative tasks, including but not limited to calendar management, travel & expense arrangement and day-to-day office support.Client works in a fast paced environment and will need candidate’s positive attitude and swift attention to detail to help client maximize client performance.Candidate must be able to clearly communicate and understand priorities and make adjustments to schedules & logistics accordingly.The ideal candidate is a self-starter, detail-oriented, proactive, organized and thrives in a fast paced environment.Responsibilities Include:Managing executive calendars, schedule meetings, appointments and conferences with internal and external stakeholders in an efficient mannerCoordinating meeting logistics including calendar invites, conference rooms, dial-in details and greeting visitors & getting them set up when neededCoordinating travel arrangements for leaders candidates are supporting -(i.e.: flights, cars, accommodations and itineraries ) as well as expense managementServing as central point of contact for internal and external stakeholders, handling inquiries and requests professionally and promptlyAssisting in planning and executing special projects and events as neededHandling confidential information with discretion and professionalismProviding general administrative support to the broader teams as required and when requested by the leadership team(e.g. Town Halls, Employee Engagement logistics, etc.)Candidates Will Need To Have:Bachelor's degree or one or- more years of work experience.One or more years of relevant work experience.Project management experience.Administrative support experience.Experience managing confidential informationEven Better If Candidates Are:A self-starterProactive and organized.Exceptional organizational and time-management skillsProficiency in off software and communication tools (i.e. Google Workspace, Slack)Strong written and verbal communication skillsAttention to detailAbility to prioritize and problem solve