Administrative Assistant

Job Description

Job Description

We are looking for an organized and proactive Administrative Assistant to support a Managing Partner in Woodland Hills, California. This contract opportunity is ideal for an entry-level candidate or early-career individual seeking a part-time role of up to 20 hours per week with a morning schedule. The position requires someone who can manage multiple priorities with energy, maintain a detail-oriented office presence, and work confidently across common business software.

Responsibilities:

• Provide day-to-day administrative support to the Managing Partner, helping keep schedules, documents, and communications organized.

• Welcome visitors and serve as a detail-oriented first point of contact by handling front desk and receptionist-related activities.

• Answer inbound phone calls promptly, direct inquiries appropriately, and relay accurate messages when needed.

• Prepare, update, and format spreadsheets, presentations, and written documents using Excel, Word, PowerPoint, and AI-enabled tools.

• Enter and maintain data with a high level of accuracy while ensuring records remain current and easy to access.

• Coordinate multiple tasks efficiently in a fast-paced environment and adjust priorities as business needs change.

• Assist with general office operations, including administrative follow-up, document handling, and routine clerical support.

• At least 1 year of experience in an administrative, office support, or receptionist-focused position.
• Strong working knowledge of Microsoft Excel, Word, and PowerPoint, with comfort using AI tools to improve productivity.
• Demonstrated ability to manage several responsibilities at once while staying organized and attentive to detail.
• Clear and effective verbal communication skills, especially when answering and routing inbound calls.
• Accurate data entry skills and the ability to handle confidential information with discretion.
• Efficient, self-motivated approach with a willingness to take initiative and support a busy executive environment.