Executive Secretary

Work hours: 8 am - 4 pm

Dress Code: Business Casual

location: 59 Koch Avenue, Morris Plains, NJ 07950

Lunch (unpaid) :12 pm - 1 pm

Work mode: Office

Job Description:

1. Equipment to be used by the temporary staffing professional(s) : Computer, telephone, printer/copier/scanner/fax

2. Computer software to be used: Microsoft Office Suite

3. Interview Mode In person

4. Knowledge, skills, education, and/or experience Minimum of High School Diploma Education and two (2) years of experience in secretarial and administrative work.

5. Mandatory skills/certification(s) Requirement: Please see above.

6. Desired skills: Skilled in Microsoft Office specifically Microsoft Word, Microsoft Excel, Microsoft Teams, Outlook 365

7. Duties/Responsibilities:

• Provide Secretarial Assistance to Chiefs
• Scheduling of calendars for meetings/events
• Answering telephones and taking messages
• Filing, scanning, printing, faxing knowledge
• Completion of agenda and meeting minutes
• Skilled in Microsoft Office specifically Microsoft Word, Microsoft Excel, Microsoft Teams, Outlook 365
• Prepares reports via Microsoft Excel and/or Word for submission to Directors.
• Reviews, routes, and sorts incoming correspondence.
• Tracking of staff time off requests
• Maintains confidentiality of information discussed and files.

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