Senior Accounts Payable Specialist

Title : Senior Accounts Payable Specialist

Reports To : Accounts Payable Lead

Location : Lawrence, MA (Boston Area), with some remote flexibility

What You'll Do:

• Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization before processing.
• Enter invoices and check requests daily into Stampli and Microsoft Dynamics 365 accounts payable module promptly, ensuring proper allocation to cost centers.
• AMEX CC documentation, approvals, tracking, and audit of expenses.
• Assist AP Lead with preparations of monthly insurance invoices.
• Assist AP Lead with Open Payables Report and submit to Accounting Manager for approval before processing weekly Check/ACH runs.
• Assist AP Lead with Check/ACH runs, match invoices to checks, obtain signatures, and distribute/mail vendor checks.
• File paid invoices weekly with check copies and supporting documentation upon completion of check runs
• Regularly monitor vendor accounts to ensure payments are current.
• Maintain current W-9 information for all active vendors.
• Respond to/resolve all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits, and invoice discrepancies.
• Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors
• Sort and distribute incoming mail.
• Process monthly WB Mason and/or Amazon orders for the Home Office.

Who You Are:

• 3-5 years or more of accounts payable experience.
• Excellent verbal communication skills required for communicating issues and providing concise, thoughtful updates to senior management.
• Excellent people, team building, and leadership skills.
• Proficient in Microsoft Excel.
• Solid technical, analytical, and problem-solving skills.
• Must be detail-oriented with strong organizational skills.
• Ability to work in a high-volume environment.
• Ability to maintain a high level of confidentiality and professionalism

Benefits

• Health benefits are available upon start date.
• Free Subscription to First Stop Health; receive ongoing care from doctors and prescribers through easy telehealth services.
• Up to 75% discount on your child's tuition (Option for the initial $5,000 of tuition to be taken out of your paycheck before taxes through payroll deductions.)
• Comprehensive benefits package, including health, dental, vision, and pet insurance.
• 401k with company match.
• Tuition reimbursement.
• Career advancement and coaching.
• Additional Paid Time off and Holidays.
• Referral Program.
• #LI-HYBRID

We’re Growing!

Little Sprouts LLC is a subsidiary of Babilou Family, the largest childcare and early education group in Europe. The company provides award-winning early education and child care in the Northeast US through Little Sprouts (MA & NH), Building Blocks Early Learning Center (CT), and Heartworks Early Education (VT). Our employees are passionate about serving children with joy and confidence every day, so we are able to create a family and employee experience that is so much more than just daycare. Together, we are on a meaningful journey to elevate those who dedicate their careers to helping children learn, thrive, and grow.