Front Office Coordinator- In Office

Job Description

Job Description

Front Office Coordinator-In Office

Quadrant Health Group provides effective, evidence-based addiction treatment that leads to long-term recovery.

We are looking for a Front Office Coordinator in Boca Raton, FL

Compensation: $50k-$55k (Based on experience) Full-time

Why Join Quadrant Health Group?

• Competitive salary commensurate with experience.

• Comprehensive benefits package, including medical, dental, and vision insurance.

• Paid time off, sick time and holidays.

• Opportunities for professional development and growth.

• A supportive and collaborative work environment.

• A chance to make a meaningful impact on the lives of our clients.

Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a professional, organized, and proactive Front Office Coordinator to support both organizations. This role serves as the first point of contact for visitors, employees, and vendors while overseeing daily office operations, administrative support, internal communications, and employee engagement initiatives. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining a welcoming and professional office environment.

Core Responsibilities:

• Serve as the primary professional face of the company, warmly greeting and hosting visitors, clients, vendors, and guests.
• Manage the reception area, ensuring entryways, conference rooms, and common spaces remain organized, welcoming, and professional.
• Oversee visitor check-in procedures and notify internal hosts of arrivals.
• Answer and screen incoming office phone calls, directing inquiries efficiently and professionally.
• Own the office inventory process, conducting regular audits of office supplies, breakroom items, coffee stations, and printing resources.
• Manage purchasing and ordering activities while maintaining budget awareness.
• Establish and maintain relationships with office vendors and service providers.
• Manage incoming and outgoing mail, courier services, package deliveries, and shipments.
• Coordinate office logistics and assist with facility-related needs as required.
• Administer the office security badge system, including issuing, tracking, updating, and deactivating employee identification badges.
• Manage calendars, meetings, appointments, and scheduling priorities as assigned.
• Coordinate travel arrangements, including flights, hotels, transportation, and detailed itineraries.
• Prepare correspondence, reports, presentations, and other business documents.
• Assist with the production of the company newsletter, including content creation, editing, design, and distribution.
• Collaborate with Admissions, Billing, Human Resources, Executive Leadership, and other departments to gather company updates, project milestones, employee spotlights, event photos, and organizational announcements.
• Plan and coordinate internal office events, including employee appreciation activities, holiday celebrations, team lunches, and other company-sponsored gatherings.
• Provide administrative support to executive leadership and management teams across both organizations.
• Handle sensitive and confidential information with the highest degree of discretion.
• Assist with special projects and other duties as assigned.

Qualifications:

• High school diploma or equivalent required. Associate's or Bachelor's degree preferred.
• Minimum of 3 years of administrative, executive support, office management, or related experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Exceptional organizational, multitasking, and time-management abilities.
• Strong attention to detail and problem-solving skills.
• Ability to work independently while collaborating effectively with diverse teams.
• Professional demeanor and customer-service-oriented mindset.

Schedule: Full-Time- 8-hour shift, Monday through Friday, in-person role.

About Quadrant Health Group:

At Quadrant Health Group, we believe in fostering a culture of compassion, innovation, and excellence. We are dedicated to empowering individuals to achieve their optimal health and well-being. Our team is comprised of highly skilled professionals who are passionate about making a difference in the lives of those we serve. Join us and be part of a team that values your contributions and supports your professional growth.

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