Scan/Filing Clerk

Skills: Records Management, Document Scanning, Electronic Filing, Document Indexing, Data Entry, File Organization, Records Retrieval, Document Control, Clerical Support, Microsoft Office, Computer Skills, Attention to Detail, Confidential Records Handling, Administrative Support, Time Management, Deadline Management, Independent Work, Record Maintenance, Document Processing, Filing Systems.

We are seeking a detail-oriented Records Clerk / Document Management Specialist to support our records management operations. The ideal candidate will be responsible for scanning, indexing, organizing, and maintaining both electronic and paper records while ensuring document accuracy, confidentiality, and easy retrieval. This position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Scan, index, organize, and file electronic and paper records accurately.
• Maintain document integrity, confidentiality, and compliance with organizational policies.
• Retrieve and distribute records in response to routine requests.
• Perform accurate data entry and verify document information.
• Organize files for efficient storage and retrieval.
• Follow established records management procedures and filing standards.
• Assist with routine clerical and administrative tasks as assigned.
• Meet daily productivity and quality goals while maintaining accuracy.
• Lift, move, and organize file boxes and records as needed.
• Work independently while maintaining a high level of professionalism and accountability.

Required Qualifications

• Basic computer proficiency, including document scanning and file management.
• Experience with accurate data entry.
• Knowledge of file organization and records management practices.
• Ability to handle confidential information with discretion.
• Strong attention to detail and organizational skills.
• Ability to follow established procedures and policies.
• Ability to prioritize work and meet deadlines.
• Ability to lift and move file boxes.
• Strong ability to work independently with minimal supervision.

Preferred Qualifications

• Previous experience in records management, document control, clerical, or administrative support.
• Experience working with electronic document management systems (EDMS) is a plus.
• High school diploma or equivalent.