Administrative Assistant, Senior

Administrative Assistant, Senior

Location: Stony Brook, NY

Schedule: Full Time

Days/Hours: Monday - Friday; 8:30 AM - 5 PM

Pay: $25.27 - $31.58

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee.

The above salary range (or hiring range) represents Stony Brook CPMP's good faith and reasonable estimate of the range of possible compensation at the time of posting

Responsibilities

This position requires the incumbent to provide administrative support to the Department. This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

Job Duties & Essential Functions:

• Schedule meetings and keep calendars.
• Answer and direct phone calls.
• Act as liaison with other departments and outside agencies.
• Handle confidential information and maintain confidential files.
• Order supplies.
• Prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Make travel arrangements.
• Plan events and large gatherings.
• Prepare presentations.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Assist in day-to-day operations of department.
• Maintain office environment to ensure productivity.
• Research issues as needed.
• Update and maintain databases.
• Work independently and within a team on special projects.
• Perform all other duties as assigned by management.

Qualifications

Required Qualifications:

• Associates Degree, in lieu of a degree, two (2) years of administrative experience.
• Three (3) years of administrative experience.
• Must have excellent expressive and written communication skills
• Must be highly organized and able to multi-task
• Must be proficient in Microsoft Office Word and Excel

Preferred Qualifications:

• Bachelor's Degree in related field
• Administrative Assistant experience in a healthcare setting
• Proficiency using Microsoft Office PowerPoint and Access

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management.

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.