Secretary

Job Title

This position is not virtual and requires relocation within a commutable distance of the duty location.

Duties

Duties include but may not be limited to the following:

• Manages the Chief of Surgery's calendar by scheduling briefings, appointments, meetings, and required actions.
• Screens incoming telephone calls and visitors and routes inquiries to the appropriate staff member.
• Drafts assigned letters, memoranda, notifications, and other correspondence for leadership signature.
• Reviews correspondence for content, format, spelling, and accuracy.
• Coordinates recurring meetings by preparing agendas, confirming attendance, and recording minutes.
• Maintains the academic-year schedule of Surgical Service conferences and meetings, including Grand Rounds, morbidity and mortality conferences, staff meetings, and section chief meetings.
• Reviews credentialing and privileging packages for completeness and compliance before submission for approval.
• Arranges official travel by confirming reservations, times, locations, speaking topics, and itinerary details.
• Tracks leadership commitments made during meetings through completion of required follow-up actions.
• Monitors position-review and personnel-performance-evaluation actions for timeliness and administrative accuracy.
• Evaluates administrative issues involving personnel, equipment, budget, and space and submits recommendations to leadership.
• Supports the Administrative Officer in tracking and coordinating Focused Professional Practice Evaluation (FPPE) and Ongoing Professional Practice Evaluation (OPPE) documentation for all privileged clinical staff.
• Develops or revises office procedures and guidelines in response to identified administrative or procedural needs.
• Distributes work to support staff and monitors workload, timeliness, and output.
• Performs other related duties as assigned.

Work Schedule: Monday - Friday, 8:00am - 4:30pm

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved