Administrative Assistant

Job Summary Our client is seeking an Administrative Assistant to join their team! This position is located in San Diego, California. Core Responsibilities Provide administrative support to assigned departments or leadership Prepare, edit, and maintain documents using Microsoft Office applications Answer and route incoming phone calls and greet visitors professionally Schedule meetings, appointments, and conference rooms Coordinate meetings, conferences, and special events Maintain financial records, reports, and other administrative documentation as required Manage office supplies and place orders when necessary Receive, sort, and distribute incoming mail and packages Organize and maintain physical and electronic filing systems Assist with special projects and additional administrative tasks as assigned Support team members by ensuring timely completion of administrative activities Required Skills/Experience (Must-Haves) High school diploma or equivalent, Associate's degree preferred 0–2 years of administrative or office support experience Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong written and verbal communication skills Excellent organizational and time management abilities Ability to multitask and prioritize work in a fast-paced environment Strong attention to detail and accuracy Professional demeanor and customer service mindset Ability to work independently and as part of a team Preferred Skills/Experience (Nice-to-Haves) Previous internship or office experience Experience scheduling meetings and managing calendars Basic knowledge of recordkeeping and office procedures Experience supporting multiple stakeholders Key Competencies & Behaviors Organization & Scheduling Excellence – ability to manage complex calendars, logistics, and competing priorities Communication & Coordination – strong stakeholder alignment and consistent information flow Judgment & Proactive Support – anticipates needs and prioritizes activities to support execution and operational continuity Work Environment Location: San Diego, CA Compensation & Benefits The approximate pay range for this position is between $16.00 and $19.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums. Medical, Dental, & Vision Insurance Plans Employee-Owned Profit Sharing (ESOP) 401K offered #J-18808-Ljbffr