Accounts Receivable Specialist

divh2Accounts Receivable Specialist/h2pIt is our policy to provide equal employment opportunities and will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability, veteran or military status, genetic information, or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants./ppThe purpose of the Accounts Receivable (AR) Specialist position is to ensure the organization collects revenue accurately, timely, and in full while maintaining positive customer relationships and supporting healthy cash flow. An AR Specialist is responsible for managing and monitoring customer payments, ensuring invoices are accurate and paid on time, resolving billing issues, and maintaining accurate financial records to support the companys cash flow and financial stability./ppHigh School Diploma with at least 24 years of accounts receivable experience, associate degree in accounting preferred. Excellent skills utilizing Excel for billing/invoicing. Relevant professional certifications are a plus. Must be able to speak and write the English language in an understandable manner. Experience in multi-facility, multi-entity, and a shared services environment. Attends and participates in continuing educational programs./ppGood public relations and organizational skills. Ability to work independently as well as in a team with a high degree of accuracy, accept responsibility, and follow through on assignments. Ability to respond quickly and well to unexpected situations. Strong problem solving, analytical, and multi-tasking skills. Possess strong verbal and written communication skills. Maintain confidentiality regarding information shared, received, and accessed in the finance office. Ability to comprehend and apply the Policies and Procedures outlined in the Carmelite Sisters Accounting Manual. Ability to operate standard office equipment including, but not limited to, the computer system and programs, telephone system, fax, copier, scanner, and calculator. Supports and articulates the mission and values of Carmelite Sisters of the Most Sacred Heart of Los Angeles. Demonstrates the mission through decision making and actions related to values established in the handbook. Has a neat appearance and dresses in a professional and modest manner in accordance with the handbook. Comply with all regulations of the Employee Handbook, Safety IIPP Manual and all other applicable employee and safety policies. Technical proficiencies required including accounting software, Multiview and Point Click Care preferred, and Microsoft suite, particularly excel. Proficient use of computers and vendor portals to ensure timely payment./ppThe Accounts Receivable Specialist processes the revenue for corporations assigned. Responsible to record donor contributions (both unrestricted and restricted) in a timely manner. The Accounts Receivable Specialist is responsible for billing as assigned, is timely and accurate, managing the accounts receivable aging to the Days in Accounts Receivable goal./ppOperates billing platforms such as Point Click Care, Multiview, Excel for Apostolic Centers and Carmelite Sisters as assigned. Timely and accurately create billing spreadsheets, obtain administrative approval, generate billing, and reconcile revenue, as assigned. Accurately apply cash receipts to proper payer and proper month of services. Responsible for follow up on outstanding accounts receivable, send reminders, past-due notices, and gain approval for collection notices. Apply late fees as assigned. Maintain accurate accountability of accounts receivable outstanding balances. Works diligently to keep all accounts within a 60-day aging period. Any accounts that extend beyond this aging period are to be reported monthly with clear explanations regarding the reason why the account is past due along with a plan of action to collect the monies. Notes are to be maintained within the system for all problem accounts. Independently identify billing issues, determine the cause of the issues, and resolve the issues. Contact customers regarding past-due balances. Send payment reminders and collection notices. Responsible for accurately maintaining notes in the system for all contact with responsible parties. Responds to billing questions and correspondence in a timely and professional manner. Records deposits for multiple corporations in the accounting system, ensure proper coding including additional accounting codes that are assigned such as RST (Restricted RAD), FND (Fundraising RAD), CTR (Center RAD), HEA (Health/Intercompany RAD). Reviews coding of deposits to ensure accuracy, especially as it relates to the contributions, resolving any questions with the Office of Mission Advancement. Provides summary revenue information and journal entries to accounting. Responds to administrator, manager, and department leader inquiries timely and professionally. Provides support to the accounting team to perform bank reconciliations as assigned. Perform other functions as assigned by Manager./ppSits and works on computers for extended periods. Subject to frequent interruptions. Subject to time constraints, prioritizing multiple tasks and deadlines to be met. Must be able to move intermittently throughout the workday. Must be able to cope with the mental and emotional stress of the position. Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met. Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, support agencies, and outside agencies. Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such a weight of a minimum distance of 50 feet. Must be able to sit for extended periods engaged in desk and/or computer work. Must have hand and wrist coordination for data entry input./ppSalary Range: $24.00-$34.34/ppLocation: Carmelite Sisters of the Most Sacred Heart of Los Angeles/ppThe Carmelite Sisters of the Most Sacred Heart of Los Angeles celebrate 90 years of service to the Los Angeles Archdiocese through apostolic works in health care, education and spiritual retreats./p/div