Financial Administration Coordinator

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Department

IUPUI INFORMATICS (IN-INFO-IUINA)

Department Information

As the first school of its kind in the United States, the IU Luddy School of Informatics, Computing, and Engineering is an innovator in a fast-paced and dynamic field. Our school on the IU Indianapolis campus integrates computing, social science, and information systems design in unique ways. We explore how people use computing and technology to live, work, play, and communicate. At Luddy IU Indianapolis we apply our insights to developing innovative IT solutions that transform fields like health care, biology, business, law, entertainment, and media.

More than 5,500 students, including over 1,500 at Luddy Indianapolis, study informatics on IU campuses. Our top-notch programs and highly regarded faculty prepare them for the power and possibilities in computing and information technology.

Fostering an inclusive environment makes us stronger. The Luddy School at IU Indianapolis draws on the strengths of a diverse community of students, faculty and staff to enrich the educational experience, broaden participation in computing, and meet the needs of emerging technology. The Luddy School is committed to actively recruiting and retaining students, faculty and staff from all backgrounds and cultures to join the next generation of innovators. We welcome what every individual brings to our learning environment-socially, geographically, and in thought and experience.

Job Summary

Department-Specific Responsibilities

• Processes the school's financial aid and scholarships and maintains scholarship data in the university portal. Assists and supports other financial processing for the school's business office as needed.
• Processes fundamental human-resources-related tasks, including, but not limited to, hiring processes (I-9 and background check completion), generating and managing adjunct faculty and student academic appointee agreements and scheduling and coordinating search committees.
• Ensures donor and scholarship parameter compliance. Works with stakeholders to troubleshoot and resolve issues/problems.
• Processes IU Foundation to IU Scholarship transfers on IUF-funded scholarships, ensuring donor intent compliance. Runs reports on school's IU Foundation accounts on a monthly and ad hoc basis; alerts fiscal officer of any dormant and underutilized accounts.
• Liaises with campus scholarship director and school awards committee; coordinates processing of school awards and ensures selected awardees meet scholarship requirements; works with fiscal officer to resolve issues. Responds to student inquiries.
• Liaises with departments, development officers, and other business office personnel to respond to inquiries and to ensure grant accounts for fee remissions are active and not expired; works with school grant specialist to update grant account numbers as needed.

General Responsibilities

• With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
• Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
• Assists in designing, documenting, and implementing processes.
• Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
• Monitors financial accounts and ensures timely payments are made to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
• Serves as liaison to department and/or other university divisions.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Associate's degree.

WORK EXPERIENCE

Required

• 4 years of relevant experience.

Preferred

• Experience working with complex data and/or records services in a team environment.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows, processes, and/or data entry.
• Basic understanding of technology.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software.
• Basic accounting and financial skills; ability to reconcile accounts.
• Prior demonstrated ability to apply concepts and policies to daily work functions
• Good oral and written communication skills
• Ability to clearly present material and make it accessible to a specific audience.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

This position is eligible to work a hybrid schedule (mix between 1 day remote and 4 days in-person work), subject to change in the future based on university policy and business needs.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Finance

Job Family: Financial Administration

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

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Contact Us

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