Administrative Operations Coordinator

Job Description

Job Description

Benefits: Free food & snacks Opportunity for advancement Paid time off Training & development Salary Range:

$50,000–$60,000 annually (based on experience) Employment Type:

Full-Time | W-2 Location:

Greater Boston / North Shore Help Keep Projects Moving. Support the Team Behind the Build. Halco is looking for a highly organized and proactive Construction Operations Coordinator to support the day-to-day operations of our residential remodeling and design-build projects. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping projects organized, communicates well with both clients and teams, and takes pride in making sure details don’t fall through the cracks. You’ll play a critical role in supporting our Designers, Project Managers, field teams, vendors, subcontractors, and clients by helping maintain operational flow from project start to completion. If you’re detail-oriented, adaptable, customer-focused, and enjoy balancing coordination, communication, and problem-solving, we’d love to meet you. What You’ll Do · Coordinate material purchasing and order tracking for remodeling projects · Maintain visibility on delivery schedules, backorders, damaged items, and replacements · Open and inspect deliveries for accuracy and damage · Update and maintain Buildertrend schedules and project records · Prepare and organize project documentation and job files · Print and distribute project and design packets for subcontractors and field teams · Coordinate communication between Designers, Project Managers, vendors, subcontractors, and clients · Assist with showroom support, incoming calls, and customer service communication · Track warranty materials and replacement items · Assist with subcontractor onboarding and compliance documentation · Complete timesheet coordination and reporting for Project Management approval · Help maintain organization and operational continuity across multiple active projects What You Bring · 2+ years of experience in construction coordination, operations, administrative support, purchasing, or customer service preferred · Experience in residential remodeling, kitchen & bath, cabinetry, or construction environments strongly preferred · Strong organizational and multitasking skills · High attention to detail and follow-through · Professional written and verbal communication skills · Ability to manage multiple priorities in a fast-paced environment · Strong customer service mindset · Proficiency in Microsoft Office and project management software · Experience with Buildertrend or similar construction management software is a plus · A proactive, solutions-oriented attitude and willingness to support the team wherever needed Why Join Halco? At Halco, we believe strong operations create successful projects. This role is a key part of keeping our projects organized, our teams supported, and our clients informed throughout the remodeling process. We are a growing company that values accountability, communication, organization, and team collaboration. Team members who demonstrate ownership, consistency, and initiative have opportunities to grow alongside the company. What You’ll Get · Competitive salary (W-2 position) · Stable, year-round work · One week paid vacation (per company policy) · Paid holidays (per company policy) · Structured and supportive team environment · Opportunity for professional growth within a growing company · A collaborative workplace focused on professionalism and operational excellence Our Core Values At Halco, how we work matters as much as what we build. We operate with: · Trust and Confidence · Strong Relationships · Integrity and Honesty · Respect and Dignity · Accountability · Excellence in Craftsmanship · Compassion and Understanding · Faith-informed conduct