Administrative Office Assistant

Schedule: Monday through Friday | 8:00 AM – 4:00 PM Why You'll Love This Opportunity A well-established and growing business in the Springfield, MA metro area is seeking an experienced Office Administrator / AR/AP Professional to join its team. This is an excellent opportunity for someone who enjoys working in a fast-paced office, thrives in a hands‑on role, and takes pride in keeping daily operations running smoothly. As the company continues to grow, you'll play a key role supporting both the administrative and accounting functions while working alongside a collaborative team in a professional office environment. Responsibilities Answer and direct incoming phone calls while providing exceptional customer service Perform a variety of general administrative and office support duties Process Accounts Receivable and Accounts Payable transactions Utilize QuickBooks Desktop for daily accounting functions Maintain accurate financial and office records Assist with insurance‑related documentation and administrative processing Support day‑to‑day office operations in a high‑volume, fast‑paced environment Partner with leadership to help ensure the efficient operation of the business Qualifications Previous experience in an Office Administrator, Bookkeeper, Office Manager, or similar administrative/accounting role Previous experience with collision/insurance autobody administration Strong proficiency withQuickBooks (QuickBooks Desktop experience required; QuickBooks Online experience is a plus) Experience processing payroll Solid understanding of Accounts Receivable and Accounts Payable Excellent organizational skills with strong attention to detail Ability to prioritize multiple responsibilities and meet deadlines in a busy office Strong communication and customer service skills #J-18808-Ljbffr