Administrative Assistant/Office Assistant

Job Description

Job Description

Love being the person who keeps everything running? At Sourcebooks, we're looking for an Administrative Administrative/Office Assistant who thrives on making the complex look effortless. This is a highly visible role at the center of our New York office—supporting senior leaders, creating an exceptional experience for employees and visitors, and ensuring the office operates with warmth, professionalism, and precision. If you're energized by variety, love solving problems before they become problems, and enjoy being the person everyone can count on, we'd love to meet you.

Where “I’ll figure it out” is your favorite phrase.
Some people wait for instructions. You spot the gap before anyone asks you to fill it. We're looking for an Administrative Assistant who thrives on variety, not routine — one minute rebuilding a calendar around a last-minute travel change, the next greeting a visiting author, and the next troubleshooting a supply order before anyone notices it was ever a problem. This role supports two senior leaders — our SVP, Publishing Director and SVP, Sales — and serves as the on-site heartbeat of our New York office, keeping both executives organized and prepared and the office running like it should.  You thrive in a fast-paced environment, remain calm when priorities shift, and take pride in creating an office experience that is warm, welcoming, and seamlessly organized for employees, authors, guests, and partners.

This is a hybrid role based in our New York, NY office, requiring on-site presence a minimum of 4 days per week.  Please note: We are seeking candidates who can commute to our New York City office and are not considering candidates who would need to relocate for this position.

The pay range for this role is $25.00 - $28.00.  We determine starting pay based on a thorough evaluation of job-related factors, including geographic location, market conditions, relevant experience, training, and education. This process ensures a fair and competitive salary that aligns with both the company and the candidate's qualifications.

What You'll Do

• Manage complex, active calendars for two SVPs — scheduling meetings, resolving conflicts, and protecting time for priorities
• Coordinate travel, including booking, itineraries, and expense reporting
• Prepare and organize materials ahead of meetings, and track follow-ups and action items to completion
• Draft, proofread, and send communications on behalf of the SVPs, and help prepare decks, reports, and correspondence
• Serve as the first point of contact for the NYC office — welcoming visitors, handling mail and deliveries, and keeping shared spaces running smoothly
• Coordinate with building management and vendors, and keep supplies stocked and organized
• Bring an eye for AI-assisted tools (think ChatGPT, Claude, Monday.com) to streamline scheduling, docs, and office processes

What You Bring

• 2–3 years of administrative or coordination experience, ideally supporting more than one person
• A bachelor’s degree
• Strong written and verbal communication skills, with a professional, polished touch
• The ability to pivot fast when priorities shift, and see feedback as fuel, not friction
• Discretion and sound judgment when handling sensitive information
• Proficiency with Microsoft Office (Outlook, Word, Excel), and comfort learning new tools
• A genuine interest in books and publishing is a must

Why Sourcebooks?
Sourcebooks is a thriving entrepreneurial publisher driven by our mission to change lives through books. The fifth-largest publisher in the U.S. by print units sold, we bring extraordinary authors to readers in dynamic, data-driven ways, leading to hundreds of national and international bestsellers. Our insight-driven approach has earned us recognition from Fast Company as a Most Innovative Company, a Best Workplace for Innovators, a Most Loved Workplace by Newsweek, a Best Workplace by Inc., and Publishers Weekly’s nod as “the most successful self-made publisher operating in the 21st century.” Story by story, book by book, we have changed more than 300 million lives. Join us as we change 300 million more!

Ready to Apply:
Please submit your resume, salary requirements, and cover letter detailing your relevant experience and interest in this role. Applications without a cover letter will not be considered. Show us your passion and creativity — we're looking for someone who's as enthusiastic about this opportunity as we are!

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care, Dependent Care, Flexible Spending Account, Health Savings Account 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, & generous paid time off.
Sourcebooks values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Powered by JazzHR

w32VvIESG1