Administrative Assistant

Overview Assists visitors by greeting, welcoming and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications systems. Also provides administrative support to the HR department by facilitating application and new hire processes. Reports To / Supervise Reports To: Site Operations Vice President, HR Manager Responsibilities Receive, direct and relay telephone messages; answering or referring inquiries. Direct visitors by maintaining employee and department directories. Maintain security by following procedures, monitoring logbook and issuing visitor badges. Stamp outgoing mail and distribute general correspondence from incoming mail; in addition to assistance with deliveries and couriered packages. Assist in the planning and preparation of meetings and maintain conference room schedule. Maintain an adequate inventory of office supplies. Distribute job applications to potential applicants. Provide administrative services to management and other staff as requested. Understand and follow safety policies and procedures. Education / Experience / Knowledge One to two years related experience and/or training; or equivalent combination of education and experience. Good written and verbal communication skills. Knowledge of MS Office software. Excellent customer relations skills. Work Environment / Physical Demands Working conditions are normal for an office environment. Frequent sitting and operating a computer. #J-18808-Ljbffr