Executive Assistant, Recruiting

Overview Our client, a leading international financial services firm, is seeking a polished, highly organized, and proactive Executive Assistant to support its Recruiting functions. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys managing complex scheduling and calendar management and coordinating high-level meetings. The Executive Assistant will be a true right hand, adaptable, resourceful, and able to manage competing priorities with professionalism and discretion. Responsibilities Coordinate and schedule a high volume of interviews across multiple time zones Serve as the primary point of contact for interview logistics with candidates, interviewers, and external search firms Manage dynamic calendars for recruiters, hiring managers, and senior stakeholders Coordinate all stages of the interview process including screenings, panel interviews, final rounds, and debrief meetings Support the Head of Recruiting with meeting coordination, travel arrangements, and administrative tasks Handle sensitive employee and candidate information with confidentiality and discretion Assist with onboarding logistics, internal communications, training sessions, and employee-related meetings Maintain accurate recruiting and HR documentation and records Prepare and reconcile expense reports related to travel and recruiting activities Support special projects and cross-functional initiatives as needed Qualifications Bachelor’s degree required 4–7 years of Executive Assistant, Recruiting Coordinator, or related administrative experience Experience scheduling complex, multi-round interviews across multiple time zones Strong background coordinating domestic and international travel arrangements Interest in recruiting, talent acquisition, and supporting the hiring process Exceptional organizational skills and attention to detail Excellent written and verbal communication skills Ability to multitask, prioritize effectively, and meet tight deadlines in a fast-paced environment Strong judgment and discretion when handling confidential information Proactive, responsive, and collaborative team player Proficiency in Microsoft Office Suite, particularly PowerPoint; familiarity with Workday Recruiter is a plus Salary Salary: 120k + OT + Bonus, plus amazing benefits (free breakfast, lunch & snacks). #J-18808-Ljbffr