Accounts Payable Associate

Accounts Payable Associate

The Accounts Payable Associate performs clerical functions to facilitate the overall efficiency of the Finance Department in the area of Accounts Payable.

• Processes invoices for payment including reconciling discrepancies and matching the payment with backup for mailing and filing.

• Scans, organizes, maintains, and distributes vendor payment files, accounting documents, records and reports, including electronic fund transfer (EFT) documents.

• Maintains, researches, and resolves returned and outstanding checks and duplicate payments.

• Maintains accounts payable files, including the organization of files stored off-site.

• Assists with collection, filing, and maintaining W-9 forms, and authorized signature forms, and assists with 1099 compliance and unclaimed property research.

• Researches, resolves, and communicates a variety of routine internal and external inquiries concerning invoices and account status.

• Writes, updates, and maintains a comprehensive procedures manual for assigned tasks.

• Provides general office support, and coverage for the Administrative Office Associate during lunch, and as otherwise needed.

• Maintain confidential and sensitive information at all times.

• Assumes responsibility for own professional growth and development by keeping current with the literature and new research findings.

• Contributes to team efforts by accomplishing related tasks as needed or assigned.

• High School diploma or its equivalent is required. An associate degree in a related field is preferred.

• At least three years of accounts payable experience, including data entry.

• An understanding of the vendor life cycle and the three-way match process.

• Excellent customer service, planning, and time management skills.

• Outstanding interpersonal, teamwork, and communication skills.

• Analytical, problem-solving, and organizational skills, including a keen attention to detail.

• Proficiency in using Microsoft Office products, Google applications, and other business solutions software.