Administrative assistant

Administrative Assistant & Employee Operations Coordinator Location: Saint Peter, MN

Position Type: Part-Time Contract (30 Hours per week)

Duration: Temporary assignment through at least the end of October.

Schedule: Split-focus schedule across two neighboring on-campus operational spaces (20 hours per week supporting academic department offices / 10 hours per week supporting the main library).

Position Overview We are seeking an organized, proactive, and assertive Administrative Assistant & Operations Coordinator to provide dual administrative support to multiple fast-paced academic departments, faculty chairs, and library operations.

In addition to standard high-level clerical and heavy budget coordination, a key differentiator of this role is the direct management and oversight of employees. The ideal candidate must be a natural leader who is comfortable delegating daily tasks to staff, continuously auditing their progress, and holding them firmly accountable for their schedules, productivity, and output. What We Are Looking For

• Experience: 2+ years of administrative or office coordinator experience. Prior experience in an educational environment or supervising/delegating to entry-level staff is highly preferred.
• Financial Literacy: strong proficiency in handling, tracking, and reconciling large budgets across multiple distinct lines.
• Leadership Style: Direct, organized, and confident. The ability to delegate tasks clearly and follow up assertively to maintain accountability is critical.
• Technical Proficiency: High comfort level navigating cloud-based tech software, data tracking systems, and Microsoft Excel.
• Communication: Exceptional written and verbal communication skills, with a professional and welcoming demeanor for faculty, guests, and students alike.

salary: $19 - $20.49 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Key Responsibilities

1. Employee Management & Accountability

• Actively manage, schedule, and delegate daily clerical and operational tasks to a pool of entry-level employees.
• Serve as the primary accountability anchor; continuously monitoring workflows, enforcing workplace expectations, & ensuring deadlines are met independently.
• Maintain a structured, highly productive environment by stepping in to address and rectify any gaps in staff performance or attendance.

2. Core Administrative Support (Academic Offices - 20 Hours/Week)

• Manage telephone/email correspondence, route daily mail, maintain inventory, & order essential office supplies.
• Support department chairs and faculty with project-related needs, including travel arrangements, guest speakers, departmental reviews, and job searches.
• Coordinate scheduling and logistics for after-hours building events, while maintaining and supervising public bulletin boards.
• Serve as the primary liaison for facilities upkeep and building maintenance, partnering with Campus Safety, Technology Services, & the Registrar.

3. High-Volume Budget & Data Management (Library Operations - 10 Hours/Week)

• Ensure fiscal responsibility for a complex department and library budget exceeding $800,000+ (ex: operating, restricted, unrestricted, & multiple endowed lines).
• Reconcile expenditures, verify weekly vendor invoices/payments, process interdepartmental transfers (IDTs), and distribute detailed monthly budget reports.

Skills

• Creativity
• Organization
• Prioritizing
• Working Independently
• Decision Making
• Account Reconciliation
• Microsoft Office
• Oral Communication
• Organizational Skills
• Problem Solving
• Scheduling Appointments
• Preparing Agendas
• Maintaining Calendars
• Conflict Resolution
• Managing students
• Event planning
• Budgeting (2 years of experience is preferred)
• Administrative Duties (3 years of experience is required)
• Multi-tasking
• Written Communication
• Scheduling
• Photocopy
• Departmental reviews
• Travel Arrangements
• Reconciliation (2 years of experience is preferred)
• Creating Presentations
• Interpersonal Skills

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.